Student Assistant - Contract Services (San Bernardino, CA)

Description

The California Department of Transportation (Caltrans) is seeking to hire a student assistant in a learning capacity, to work under the close supervision by Supervisor I. In a learning capacity, the student assistant will assist in a wide variety of clerical and non-engineering work in an office setting. The student assistant will also assist the administration staff in the Contract Services Unit to ensure contractors are in compliance with the contract documents. This position will also assist with coordinating the management of project files in accordance with the Records Retention Schedule, departmental policy directives, and best practices. This includes timely purging of outdated records, maintaining records in an accessible format, and ensuring records are easily retrievable.

Requirements

Conditions of Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week's notice.


UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.

To view our current affiliation list please paste the following URL into your browser:


Students must be enrolled in at least six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.


Students declared major must match the major(s) listed in the job posting.


Majors/Fields of Study

Business Administration, Supply Chain Management, Finance, Accounting, and Pre-Law.

Work Schedule

Flexible workdays and work hours, Monday - Friday, between 8 AM - 5 PM. The final work schedule will be determined by the supervisor.


Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday - Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, summer).

Compensation

$18.27 - $24.62 per hour.

Minimum Qualifications

• Must maintain a minimum cumulative 2.0 GPA.
• Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications. Proof will be collected at the end of each Spring and Fall term.
• Proficiency with Microsoft Software including but not limited to Microsoft Excel, Microsoft Word and Microsoft Outlook.

Preferred Qualifications

• Under the amendment to Government Code Section 18220, state agencies shall give preference to a qualified applicant (up to 26 years of age) who is, or has been, a dependent child in foster care, a homeless youth, a formerly incarcerated youth, or a victim of human trafficking.

Duties and Responsibilities

• 55% - In a learning capacity, the student assistant will learn and assist with coordinating the management of project files in accordance with the Records Retention Schedule, departmental policy directives, and best practices. This includes timely purging of outdated records, maintaining records in an accessible format, and ensuring records are easily retrievable. The incumbent also assist with coordination of the transport of records from field offices to the construction office and to the designated record storage room. Assist with overseeing updates to the Division of Construction Records Retention Schedule, notifying affected staff of any changes to retention processes and procedures; assist with transfer of files to the District Records Officer in Map Files. Additionally, the incumbent assist with reviews and verification of required documents in archived project files stored in the Department's electronic document management system, FalconDMS, ensuring proper tracking and organization of all project documentation.
• 25% - In a learning capacity, the student assistant will assist the Division's liaison with District Warehouse staff for RE facility supplies and equipment. Learns and assist with procurement methods to purchase equipment and supplies including obtaining bids when necessary.
• 10% - In a learning capacity, the student assistant will assist clerical staff with answering phones, scheduling appointments, maintaining calendars and coordination meetings. May assist in special projects as necessary.
• 10% - In a learning capacity, the student assistant will assist clerical staff with answering phones, scheduling appointments, maintaining calendars and coordination meetings. May assist in special projects as necessary.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers and scanners with or without a reasonable accommodation.

Working Conditions

Work is performed in an office environment.

Application Instructions

Please complete all fields of the employment application. Include your educational history in the "Educational Experience" section and any employment history in the "Employment Experience" section of our application.

In addition to your resume, please upload your most recent transcripts.


Apply by: 06/15/2026