Legal Project Coordinator

Litigation, Claims & Consulting Operations

About the Opportunity

CFI Consultants supports insurance carriers, law firms and litigation teams through litigation operations, investigations, analytics, technology, trial support and customized consulting services. CFI Consultants is seeking an organized and motivated Legal Project Coordinator to support projects involving insurance claims, litigation, investigations, trial preparation, technology, analytics and consulting.

This is a developmental opportunity for someone who has built a foundation as a claims professional, paralegal, legal assistant, litigation-support professional, law-firm administrator or project coordinator and is ready to take on broader responsibilities.

The person selected will work directly with CFI leadership, attorneys, claims professionals, investigators, consultants, vendors, technology resources and clients. Initially, the coordinator will support and organize assigned work while developing the knowledge and judgment needed to take increasing ownership of projects.

This is a hands-on individual-contributor position with no direct reports. It is a full-time, in-person role in our West Orange office and is not remote.

What You’ll Do

• Coordinate litigation, claims, investigative, technology and consulting projects from intake through completion.
• Organize schedules, deadlines, documents, meetings, responsibilities and deliverables.
• Follow up with attorneys, claims professionals, investigators, consultants, vendors and internal team members to keep work moving.
• Prepare status updates, meeting notes, action lists, project trackers, reports and client-facing materials.
• Review and summarize information from claims files, litigation materials, reports and spreadsheets.
• Assist with case evaluations, mediation preparation, trial preparation, trial-support logistics and controlled litigation focus groups.
• Support investigative programs involving case intake, online research, recurring searches, documentation and quality control.
• Help develop templates, checklists, standard operating procedures, dashboards and workflow improvements.
• Participate in the testing and implementation of artificial intelligence, legal technology and workflow-automation tools.
• Identify missing information, delays and obstacles and recommend practical next steps.
• Take increasing ownership of defined workstreams and smaller projects as experience and judgment develop.

Who May Be a Good Fit

We are particularly interested in candidates with experience in one or more of the following areas:

• Insurance claims handling or claims operations
• Claims assistant, adjuster, examiner or litigation-specialist roles
• Paralegal or legal-assistant work
• Insurance-defense law firms
• Litigation or trial support
• Law-firm administration or legal operations
• Insurance carriers or third-party administrators
• Investigations, compliance or risk management
• Project coordination in a legal, insurance or professional-services environment

Formal project-management experience is helpful but not required. We welcome applicants who have coordinated matters, deadlines, people and deliverables as part of another position.

What We’re Looking For

One to three years of relevant experience preferred; equivalent demonstrated capability will also be considered.

• Strong organization, attention to detail and the ability to manage competing assignments and deadlines.
• Dependable follow-through and the initiative to keep work moving.
• Sound judgment regarding when to act independently, ask questions or escalate an issue.
• Clear written and verbal communication.
• Professionalism when working with attorneys, clients, executives, vendors and colleagues.
• Discretion when handling confidential or time-sensitive information.
• Comfort working with documents, spreadsheets, reports, databases and Microsoft 365.
• Curiosity about artificial intelligence, legal technology, analytics and process improvement.
• Coachability, receptiveness to feedback and an interest in developing broader responsibilities.
• A bachelor’s degree, paralegal certificate or equivalent relevant professional experience.

Helpful but Not Required

Experience with litigated claims, claims evaluation, reserves, settlement, defense-counsel reporting, mediation, trial preparation, litigation-support technology, matter-management systems, legal billing, investigative research, dashboards, SOPs, AI or workflow automation is helpful but not required.

Growth Opportunity

During the first 90 days, the successful candidate will learn CFI’s services, systems and project workflows while reliably coordinating assigned responsibilities.

Over time, the expectation is that this person will independently coordinate defined activities, manage project communications, identify issues, recommend solutions and take ownership of smaller engagements with appropriate oversight.

For the right individual, this is an opportunity to expand beyond a traditional claims or legal-support position and build a career in litigation operations, project management and consulting.

Compensation and Benefits

Anticipated base salary: $60,000–$80,000 annually, depending on experience, qualifications and demonstrated capabilities.

Benefits: CFI offers medical, dental and vision insurance, life insurance, paid time off and a retirement plan. Eligibility and plan terms apply.

Some client, trial-support or consulting projects may require limited travel or work outside traditional business hours.