Full Time Executive Assistant

Are you looking for a career where your work makes a meaningful difference in people’s lives and your community? Do you bring experience providing high level administrative or executive support and enjoy being a trusted partner in a professional services environment? If you thrive in a mission-driven setting, we invite you to explore DiCello Levitt LLP’s full-time Executive Assistant opportunity at our Mentor, OH office location. This role plays a vital part in supporting one of the Firm’s founders, helping ensure seamless day-to-day operations while advancing justice in all its dimensions. We are seeking candidates with experience supporting senior leaders, managing complex calendars and communications, handling confidential information with discretion, and coordinating across multiple priorities. Strong proficiency in Microsoft Office, including Outlook, Teams, Word, PowerPoint, and Excel and the ability to work effectively in a deadline driven environment are essential. Continue reading to learn more about this exciting opportunity and apply today! Firm Description DiCello Levitt is a leading national plaintiffs’ law firm representing clients in class action, business-to-business, public client, whistleblower, personal injury, civil rights, and mass tort litigation. The firm has delivered $20B+ in awards and settlements to our clients and has been recognized for our excellence in litigation by Chambers USA, Law360, Benchmark Litigation, Lawdragon, and The National Law Journal. Position Summary The Executive Assistant provides high-level administrative, operational, and strategic support to the Founding Partner in a mid-size plaintiff trial firm. This role requires exceptional professionalism, sound judgment, discretion, and the ability to manage complex priorities in a fast-paced, client-driven plaintiff practice. The Executive Assistant ensures efficiency, organization, and seamless day-to-day operations. Role and Responsibilities Responsibilities will include: Executive & Administrative Support Manage the founding partner’s calendar, scheduling of internal meetings, client calls, court-related deadlines, and travel. Proactively prioritize and coordinate competing requests, ensuring efficient use of the partner’s time. Prepare, edit, and proofread correspondence, legal documents, presentations, and reports with a high level of accuracy. Handle confidential and sensitive information with discretion and sound judgment. Serve as a professional liaison between the founding partner and clients, attorneys, court personnel, and firm leadership. Practice & Client Support Assist with client intake coordination, engagement letters, and file management. Track key deadlines, filings, and follow-up items related to client matters. Coordinate with paralegals, associates, and other administrative staff to support matter workflow. Assist with preparation for client meetings, hearings, mediations, and trial-related logistics. Business & Operational Support Support business development activities, including tracking contacts, preparing pitch materials, and coordinating events. Assist with billing and time entry, expense allocation, and invoice review. Communication & Office Coordination Answer, screen, and route calls in a professional and client-focused manner. Manage email correspondence and flag priority communications. Assist with the preparation of travel itineraries for domestic and international travel. Act as a central point of coordination for internal and external stakeholders. Performs other duties as assigned. Desired Skills and Qualifications The successful candidate should have the following qualifications: Sound judgement and ability to exercise executive level discretion. Strong time management and prioritization skills. Professional, polished, and client-focused demeanor. Ability to anticipate needs and take action proactively. Adaptability in a fast-paced environment. Collaborative approach with internal and external stakeholders. Analytical thinking and problem-solving skills Advanced proficiency with Microsoft Office applications (Outlook, Teams, Word, PowerPoint, and Excel) Education and Experience Five plus years of experience as an Executive Assistant or Legal Assistant supporting senior leaders, preferably in a law firm or professional environment. Associate’s degree or higher beneficial but not required. Experience in a litigation or trial-focused law firm, preferably plaintiff side or contingency based. Experience supporting an equity partner, senior partner, or executive with complex scheduling and support needs desired. Experience with legal billing systems and document/case management systems (e.g., Salesforce, Litify, Needles). Familiarity with law firm structures, terminology, and client service expectations. What DiCello Levitt Offers Salary Range: TBD Salary is dependent on experience and location. Comprehensive benefits package, effective the first day of the month following your start date: medical, dental, vision Health Savings Account (HSA) Life Insurance Additional Insurance Plans: Life and AD&D and Short-Term Disability plans 401(k) retirement savings plan with 3% employer contribution Time Off Personal Time Off (PTO) Sick Leave Time (SLT) 10 Paid Holidays Annually DiCello Levitt LLP is committed to ensuring equal employment opportunity and non-discrimination. The Firm prohibits unlawful discrimination in any term or condition of employment against any employee or applicant for employment because of the individual’s race, color, creed, religion, sex, age, marital status, national origin, ancestry, citizenship, sexual orientation, gender identity or expression, genetic information, disability, membership or service in the armed forces, or any other characteristic protected by law. DiCello Levitt LLP does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of DiCello Levitt LLP without a prior written search agreement will be considered unsolicited and the property of DiCello Levitt LLP. Please, no phone calls or emails. DiCello Levitt LLP provides reasonable accommodation for qualified individuals with disabilities during the interviewing process and on the job. Please include any reasonable accommodation needs in your application. #J-18808-Ljbffr DiCello Levitt LLP