Accounts Payable Coordinator

Description

IPS is seeking an Accounts Payable Coordinator to join our accounting and finance team where your expertise and dedication will be valued and drive our success. Here, you'll find a dynamic environment that offers job stability, professional growth, and competitive compensation. As a crucial member of our team, you'll support our locations around North America, partnering to ensure continued success. Embracing our entrepreneurial spirit, you will leverage your analytical skills to provide insights that drive our company's growth and success. If you're detail-oriented, dedicated, and thrive in a rapidly evolving setting, IPS is the perfect place for you to make a real difference.


Responsibilities & Expectations:


Integrated Power Services (IPS) is seeking a dedicated Accounts Payable Coordinator to join our team. The Accounts Payable Coordinator position will primarily be responsible for processing, verifying, and reconciling vendor invoices. Will run payment runs and handle vendor maintenance. The ideal candidate will understand accounting entries associated with invoices, purchase order, receipt, and payment transactions. The candidate would also have good organizational and communication skills.

• Review and process 3-way match invoices through the AP system.

• Prepare weekly cash requirements and payment proposals.

• Responsible for Additions/Changes on vendors


• Responsible for maintaining compliance with AP policies and procedures.

• Ensure invoices are processed and paid in a timely manner.

• Liaise with other departments to ensure timely approval of invoices.

• Follow up on old unpaid invoices and work with vendors to resolve billing discrepancies.

• Resolve invoices, purchase order and/or payment discrepancies.

• Review and reconcile monthly vendor statements and related transactions.

• Assist with vendor inquiries and provide customer service support and issue resolution to internal and external customers.

• Manages Vendor relationships

• Adhere to all company policies.

• Report all injuries, near misses and accidents immediately to a supervisor.

• Observe all safety procedures and policies and use proper protective equipment.

• All other duties and projects as assigned.

Qualifications and Competencies:


• Associates degree in a related field of Finance, Accounting, Business desired; and one to three years' related experience and/or training; or equivalent combination of education and experience.

• Ability to perform at a high level in a multi-branch, high volume environment.

• Good knowledge of accounting principles and procedures.

• Proficiency with Microsoft Office, intermediate knowledge in Excel required and accounting software, Motorbase system a plus.

• Attention to detail, and ability to analyze, problem solve and make good decisions.

• Excellent verbal and written communication and interpersonal skills.

• Ability to work overtime as needed.

You'll thrive at IPS if you...

• Lead with integrity and prioritize safety. You demonstrate high standards and commit to a safe, ethical workplace.
• Value teamwork and accountability. You work well with others, take responsibility, serve others, and deliver on your commitments.
• Focus on the customer. You are dedicated to providing an unmatched customer experience and exceeding expectations.
• Have an entrepreneurial spirit. You're proactive, innovative, and thrive in a fast-paced environment.
• Communicate effectively and with purpose. You keep everyone informed with clear, concise communication.
• Stay curious and love to learn. You continuously seek new knowledge and grow personally and professionally.

Who We Are:


At Integrated Power Services (IPS), we're committed to empowering you to make a meaningful impact. As the industry's leading and fastest-growing service provider, IPS offers single-source electromechanical and power management solutions to enhance the reliability of critical infrastructure across North America and the United Kingdom. We serve over 30,000 essential customer locations, from renewable energy pioneers to hospitals, manufacturers, and municipalities, helping them avoid costly downtime and ensure mission-critical operations.

When you join IPS, you're joining a team that's revolutionizing equipment and process reliability across diverse sectors, from power generation to petrochemicals, and beyond. You'll learn from industry experts, grow alongside a talented workforce, and be part of a company that is built on the Shared Values of Safety, Integrity, Teamwork, Accountability, Customer Focus, and Entrepreneurial Spirit.

Benefits:

• Paid Time Off (PTO)

• 401k Employer Match

• Bonus Incentives


• Tuition Reimbursement Program


• Medical, Dental and Vision plans

• Employee Assistance Program (EAP)


• And more!

IPS is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.

Any offer of employment is contingent upon the successful completion of a background and driving record investigation. As a federal contractor, our company is committed to maintaining a safe and drug-free workplace. Candidates for this position are required to complete a pre-employment drug screen successfully. The drug screening process will include testing for substances that may impair one's ability to perform the job safely and effectively.

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