Receptionist - Kearny Mesa Ford/Kia

Receptionist - Kearny Mesa Ford/Kia

The Receptionist serves as the first point of contact for visitors and clients, providing a welcoming and professional experience. This role involves managing the front desk operations, handling incoming calls and correspondence, assisting with administrative tasks, and ensuring the smooth flow of daily office activities.

Essential Functions:

• Greet visitors and clients warmly and direct them to the appropriate personnel or department.
• Answer and route incoming phone calls, emails, and messages promptly and professionally.
• Manage and maintain the reception area, ensuring it is clean, organized, and welcoming.
• Perform general office tasks such as filing, data entry, and maintaining office supplies.
• Handle scheduling and appointment booking for staff members or meeting rooms.
• Assist with preparing and distributing internal and external communications.
• Provide information and answer inquiries related to the organization's services, policies, and procedures.
• Coordinate with security to manage visitor access and ensure the safety of the premises.
• Receive, sort, and distribute incoming mail and packages.
• Prepare and send outgoing mail and packages, including courier services.
• Maintain accurate logs of visitors, phone calls, and other relevant records.
• Assist in managing and updating contact databases and directories.
• Support the organization of company events, meetings, and conferences.
• Assist with setting up meeting rooms and providing refreshments as needed.
• Address and resolve any issues or complaints from visitors or clients in a professional and courteous manner.
• Provide a high level of customer service and support to ensure a positive experience for all guests.
• Assist other departments with various administrative tasks as needed.
• Handle confidential information with discretion and integrity.
• Maintain satisfactory attendance.
• Perform other related duties as assigned.

Supervisory Responsibilities:

• None.

Qualifications:

Minimum Qualifications:

• Previous experience in a receptionist or front desk role.
• Ability to lift up to 15 pounds at times.
• Ability to perform all essential functions of the job description.

Preferred Qualifications:

• Strong verbal and written communication skills.
• Proficiency in using office equipment, including computers, phone systems, and fax machines.
• Familiarity with office software such as Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational skills and attention to detail.
• Ability to handle multiple tasks simultaneously and work effectively under pressure.
• Basic understanding of administrative and clerical procedures and systems.
• Proficient with Microsoft Office Suite or related software.

Physical Requirements:

• Frequently stands, walks, sits; uses hands; frequently reaches with hands and arms; frequently talks and hears.
• Occasionally climbs or balances; occasionally stoops, kneels, crouches, squats or crawls; occasionally lifts up to 15 pounds.
• Prolonged periods sitting at a desk and working on a computer.

Environment/Noise:

• Work at the front desk/reception area.
• Climate controlled.
• Noise level is moderate.

Employee Benefits Include:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Employer Paid Life Insurance
• Employer Paid AD&D
• 401k (with Employer match)
• Vacation Package
• Tenure recognition and awards
• Vehicle Purchase Discount Program
• Vehicle Service Discount Program
• Golf Benefits at Maderas Golf Club (subject to qualification)

If you receive an offer of employment, it will be a conditional offer contingent on the successful completion of a pre-employment drug screen and background check.

Sunroad is committed to providing reasonable accommodations to qualified individuals with disabilities to ensure equal employment opportunities and access to all programs, services, and activities. If you require accommodations to participate in the application process or to perform the essential functions of the job, please contact the HR Department to discuss your needs confidentially. We will work with you to identify appropriate accommodations based on your specific circumstances and in compliance with applicable laws.

We are an Equal Opportunity Employer (M/F/D/V) and maintain a drug-free workplace. If you receive an offer of employment, it will be a conditional offer contingent on the successful completion of a pre-employment drug screen and background check.

Sunroad is an Equal Employment opportunity and Affirmative Action Employer. We are committed to providing equal opportunity in all of our employment practices, including selection, race (including traits historically associated with race such as hair texture and protective hairstyles such as braids, locks, and twists); religion; religious creed; religious dress/grooming; color; age (40 and over); sex; sexual orientation; gender; gender identity (meaning a person's identification as male, female, a gender different from the person's sex at birth, or transgender); gender expression (including a person's gender-related appearance or behavior, whether or not stereotypically associated with the person's sex at birth); national origin; ancestry; citizenship status; uniform service member status; military or veteran status; marital status; pregnancy; childbirth; medical conditions related to pregnancy, childbirth, or breast feeding; medical condition (including cancer related or HIV/AIDS related); handicap; physical disability; mental disability; genetic characteristics; genetic information; or any other protected status in accordance with the requirements of all federal, state and local laws. Our Equal Employment Opportunity Policy applies equally to interns and volunteers.