Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day financial operations in Kent, Ohio. This Long-term Contract opportunity is ideal for someone who excels at handling invoice workflows, payment processing, and vendor administration with a high level of accuracy. The position is part-time, scheduled for three days per week with Wednesday required and Monday and Friday flexible. In addition to core accounts payable work, this role will assist with select receivables and general accounting tasks as business needs require.

Responsibilities:
• Oversee invoice processing through an automated accounts payable workflow, including purchase order matching, approval coordination for non-PO invoices, and final entry into the financial system.
• Prepare, issue, and distribute vendor payments by check while confirming required approvals and signatures are in place.
• Execute electronic disbursements such as ACH, bulk, or wire payments and accurately record each transaction in accounting records.
• Maintain vendor master data by validating new supplier setups and updating existing vendor information when changes are requested.
• Track taxable transactions and organize supporting information needed for quarterly sales tax reporting.
• Provide support for accounts receivable activities during high-volume periods or staff absences, including invoicing, follow-up on outstanding balances, and account reporting.
• Handle incoming and outgoing mail related to finance operations and ensure timely routing of documents.
• Assist with month-end accounting tasks, including reporting support, cash posting, and other close-related activities as assigned.
• Prepare business reports, contribute to credit review discussions, create pro forma invoices for prepaid accounts, and review sales orders for completeness and accuracy.• Demonstrated experience in accounts payable, including invoice coding, payment processing, and vendor support.
• Working knowledge of account coding principles and accurate entry of financial transactions.
• Hands-on experience with check runs and electronic payment methods such as ACH or wire transfers.
• Ability to manage automated invoice workflows, including matching, approvals, and exception handling.
• Familiarity with supporting accounts receivable functions such as invoicing, collections, or cash receipt posting.
• Strong attention to detail with the ability to maintain accuracy across high-volume transactional work.
• Proficiency with accounting systems and standard office software used for financial reporting and recordkeeping.