Administrative Coordinator

Job Description

Job Description

Administrative Coordinator $58,000- $65,000 Geneva, IL PTO, Medical, Dental, Vision, 401(k) Match

Real estate involves a lot of moving parts, and having the right team in place makes all the difference. We are an award-winning real estate firm serving the Chicagoland area, helping clients navigate the buying and selling process through personalized service, strong relationships, and attention to detail.

What sets us apart is our deep understanding of the local market and our ability to tailor our approach to each client. Every property and transaction brings different priorities, and we take pride in looking beyond the basics to find the right solutions and deliver results our clients can feel confident in.

Behind the scenes, keeping everything on track takes just as much care and coordination. From managing schedules and organizing important documents to supporting agents and overseeing office details, our administrative team plays an important role in keeping the business running smoothly. We are looking for an Administrative Coordinator who takes initiative, stays organized, and enjoys being a reliable part of a collaborative team.

Tasks and Duties: Coordinate schedules and communication between agents, clients, lenders, inspectors, contractors, and other real estate partners Prepare and maintain contracts, listing documents, client files, and other important paperwork with strong attention to detail Support new property listings by gathering information, coordinating details, and ensuring marketing materials and listings are accurate and up to date Track transaction timelines, inspections, appointments, and deadlines while following up with the appropriate parties to keep everything moving smoothly Handle incoming calls, emails, and client requests while providing a warm, professional experience and ensuring questions are addressed promptly Assist agents with client meetings, property showings, presentations, events, and other day-to-day activities that keep the office running efficiently Take ownership of general office needs and special projects, anticipate what the team needs next, and step in wherever needed in a fast-paced environment Qualifications: 1–2 years of administrative, office, or executive support experience preferred Real estate industry experience is a plus, but not required Highly organized with strong follow-through Comfortable working in a fast-paced environment and balancing multiple priorities at once Strong computer skills with proficiency in Microsoft Office and the ability to quickly learn new systems