Accounting Specialist

Job Description

Description

The Accounting Specialist supports the day-to-day accounting operations for all company facilities under the direction of the Controller. This position is responsible for accounts payable, accounts receivable, customer invoicing, cash application, collections, account reconciliations, and general ledger support.

The Accounting Specialist will maintain accurate and complete financial records while ensuring compliance with company procedures and established accounting standards. This role works closely with customers, vendors, site personnel, and internal departments to resolve discrepancies, process transactions, and support month-end and year-end accounting activities.

Requirements

Essential Duties and Responsibilities

· Perform daily accounting activities using Microsoft Dynamics 365 Business Central.

· Maintain accurate and organized accounting records and supporting documentation.

· Process daily customer invoices and ensure invoices are distributed accurately and promptly.

· Apply customer payments to the appropriate accounts and invoices.

· Research and resolve unapplied cash, short payments, overpayments, deductions, and other customer payment discrepancies.

· Monitor accounts receivable aging and contact customers regarding past-due balances.

· Maintain documentation of customer collection efforts, commitments, disputes, and follow-up actions.

· Analyze accounts receivable balances and prepare adjustments when necessary and properly authorized.

· Set up and maintain vendor and customer records in Business Central and other applicable systems.

· Review vendor invoices for accuracy, proper authorization, account coding, and supporting documentation.

· Match purchase orders, receiving documents, and vendor invoices before processing payments.

· Process purchase order and non-purchase order invoices in Business Central and the company’s CMMS system, as applicable.

· Generate and post accounts payable transactions based on approved receipts and invoices.

· Prepare approved vendor payments in accordance with established payment schedules and internal controls.

· Research and resolve vendor invoice discrepancies, duplicate invoices, pricing differences, and payment inquiries.

· Review accounts payable aging reports and assist with identifying accruals, outstanding liabilities, and required adjustments.

· Serve as an accounting liaison for customers, vendors, site personnel, and internal departments.

· Prepare account reconciliations and investigate unusual or outstanding balances.

· Assist with bank and credit card reconciliations, as assigned.

· Support the month-end closing process by preparing or entering journal entries, reconciling accounts, and gathering supporting documentation.

· Assist with maintaining the general ledger and verifying the accuracy of financial transactions.

· Support fixed-asset tracking and expense classification, as assigned.

· Assist with annual audits, including preparing schedules, retrieving documentation, and responding to auditor requests.

· Follow established accounting procedures, approval requirements, and internal controls.

· Identify opportunities to improve the accuracy and efficiency of accounting processes.

· Provide backup support for other members of the Accounting Department.

· Maintain the confidentiality of financial, customer, vendor, and employee information.

· Perform other accounting and administrative duties as assigned by the Controller or management.

Qualifications

· Minimum of two years of accounting, bookkeeping, accounts payable, accounts receivable, or related financial experience.

· Working knowledge of accounting principles and standard accounting practices.

· Experience using Microsoft Dynamics 365 Business Central is required.

· Experience with accounts payable, accounts receivable, invoicing, cash application, and account reconciliation.

· Proficiency in Microsoft Excel, including the ability to organize, analyze, and reconcile financial data.

· Strong attention to detail and commitment to accuracy.

· Strong organizational and time-management skills.

· Ability to manage multiple assignments and meet established deadlines.

· Ability to research discrepancies and follow issues through resolution.

· Strong written and verbal communication skills.

· Ability to communicate professionally with customers, vendors, coworkers, and leadership.

· Ability to work independently while contributing effectively within a team environment.

· Ability to handle confidential and sensitive financial information appropriately.

· Associate’s or bachelor’s degree in accounting, finance, business administration, or a related field is preferred. Equivalent relevant experience may be considered.