Office Manager/Bookkeeper

Bookkeeper / Office Manager

We are a machines shop that specializes in servicing hydraulic cylinders. There is a staff of 9 people in the shop with two to three people in the front office. We are seeking a highly organized and detail-oriented Bookkeeper to manage our day-to-day financial and front office operations. This position is ideal for someone who thrives in a small business environment and is comfortable wearing multiple hats.

Key Responsibilities:

• Manage daily bookkeeping using QuickBooks, including AP/AR and bank reconciliations
• Create and send accurate customer invoices in a timely manner
• Track and follow up on receivables to ensure timely payments
• Maintain and organize financial records and supporting documents
• Process payroll and keep accurate payroll records
• Run the front office: answer phones, greet visitors, manage supplies
• Monitor and respond to emails and coordinate internal communications
• Support HR and administrative functions as needed
• Coordinate with external CPA or accountant during tax season and audits

Requirements:

• Proven experience as a Bookkeeper or Office Manager
• Proficient in QuickBooks (Online and/or Desktop)
• Strong understanding of basic accounting principles
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks and deadlines
• Proficiency with Microsoft Office (especially Excel) and general office software
• Strong written and verbal communication skills

Preferred Qualifications:

• Experience with payroll software (e.g., Gusto, ADP, or QuickBooks Payroll)
• Prior experience in a small business or manufacturing/technical environment
• Bachelor’s degree in Accounting required and very skilled at double entry accounting