Professional Expert - Program Assistant

Job Title

Program Assistant

Position Summary

The Program Assistant will provide comprehensive support to the Facilities Department in areas such as construction site coordination, vendor communication, document management, and grant-funded construction project oversight. A key focus of this role includes assisting with the design management and reporting requirements for projects supported by federal/state grants, including those funded by the Economic Development Agency (EDA). Additional responsibilities involve supporting tenant improvement efforts, student housing feasibility studies, and rental property management tasks.

Key Responsibilities

1. Digitize and archive construction-related documents, including as-built plans, for integration into the district's Facilities Plan Room.
2. Support the Facilities Project Manager in managing tenant improvement projects at Tri-City rental properties, including procurement coordination.
3. Assist with the student housing feasibility study by working with consultants, tracking milestones, and supporting documentation efforts.
4. Assist with compliance of unoccupied SBVC-adjacent parcels to ensure maintenance and avoid municipal code violations.
5. Contribute to the design development phase of the Del Rosa project, funded by the Economic Development Agency (EDA) grant.
6. Solicit and track vendor proposals, communicate with contractors, and provide regular updates to the Facilities Project Manager.
7. Assist in the preparation of project updates and progress reports for external stakeholders, addressing construction milestones and community engagement concerns.

Qualifications & Skills

• Associate degree or minimum of 60 completed college units in construction management, engineering, architecture, or a related discipline.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Excellent written and verbal communication skills, with experience in public relations or community outreach preferred.
• Strong organizational skills with meticulous attention to detail and follow-through.
• Ability to collaborate effectively with internal teams, external vendors, and community partners.

• Letter of Interest
• Resume
• Relevant Educational Credentials

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

Work is performed primarily in a standard office setting. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to occasionally lift, carry, push, and/or pull light to moderate amounts of weight up to 25 pounds; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hear in the normal audio range with or without correction.

Employment Requirements

The person selected for hire will be required to complete the following pre-employment requirements:

• Submit to and successfully pass DOJ live scan/fingerprinting. Cost of live-scan services to be borne by candidate.
• Sealed official transcript(s) in envelope from institution or electronic copies emailed directly from institution (for positions with higher education requirement)
• Tuberculosis (TB) risk assessment
• Other pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see job posting qualifications section for details).

Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College District's Administrative Procedures and Board Policies.