Program Support Assistant

Job Title

Program Support Assistant

Duties

The duties include but are not limited to:

• Verifies both the company and employee vendor status before participation event to ensure all parties are properly vetted and set up within VA Directive 5015 requirements.
• Reviews all entries for an initial review, determining eligibility for Continuing Medical Education (CME) funds, and reviewing company, employee, and vendor information prior to event.
• Ensures purchase order and reimbursement information are uploaded in internal controls and will close the requests.
• Ensures the integrity and effectiveness of the training and travel approval process, contributing to the organizational mission of the VA.
• Provides comprehensive administrative support to both the designated learning officer and education specialist, contributing to the smooth and efficient operations of the service.
• Prepares and reviews detailed reports to identify and resolve discrepancies and working collaboratively with team members and supervisors to promote continuous process improvement.
• Produces reports, communicates pertinent information, and offers timely assistance to meet organizational needs.
• Assists with budget reports, estimates, and justifications, and collaborates with the approving official to monitor and request funds as needed.
• Processes purchase orders and requisitions via the VA's VISTA system, ensuring accuracy and compliance with procurement protocols.
• Coordinates and schedules the use of training facilities, equipment and materials for a large, and diverse training program with special needs and/or logistical problems.
• Coordinates communications, via E-mail, fliers, and other methods to staff, concerning training events, and confirmation of attendance at scheduled training events.

Performs other related duties as assigned.

Work Schedule: Monday through Friday, 7:00am to 3:30pm.

Virtual: This is not a virtual position.

Position Description/PD#: PD140550

Relocation/Recruitment Incentives: Not Authorized.

Critical Skills Incentive (CSI): Not Approved.

Permanent Change of Station (PCS): Not Authorized.