Procurement Manager

Procurement Division Manager

Performs managerial level work in support of the Finance and Administrative Services Department. Plans, manages, directs, and coordinates the operations of the Procurement Division. Serves as the City's subject matter expert for procurement and contract administration, ensuring compliance with applicable federal, state, and local laws, regulations, and ethical standards. Provides strategic leadership for procurement operations, supervises assigned staff, develops procurement policies and procedures, and advises City departments regarding procurement methods, contract administration, and purchasing best practices. Exercises considerable independent judgment and discretion in administering the City's procurement function.

Essential Duties and Responsibilities

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the classification. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Plans, directs, manages, and oversees the operations of the Procurement Division
• Supervises assigned personnel, including hiring, assigning work, establishing priorities, coaching, mentoring, evaluating performance, approving leave, recommending disciplinary actions, and supporting employee development
• Establishes operational goals, performance expectations, and work priorities to ensure timely completion of procurement operations and customer service
• Evaluates Procurement Division operations and implements process improvements to enhance efficiency, effectiveness, customer service, and regulatory compliance
• Serves as the City's procurement subject matter expert and provides strategic guidance to City Administration, departments, and staff regarding procurement laws, policies, best practices, and contract administration
• Develops, implements, and administers procurement policies, procedures, and internal controls to ensure compliance with statutory, ethical, and budgetary requirements
• Monitors federal, state, and local legislative changes related to procurement and updates policies accordingly
• Establishes and maintains an efficient competitive solicitation process, including the development of standard purchasing documents and best practices for contract administration
• Collaborates with City Administration and the City Attorney's Office to develop and refine contract-specific language for solicitations and procurement documents
• Oversees, develops, and delivers procurement training programs for Procurement Division staff, contract administrators, and City departments
• Provides training and guidance to procurement personnel and department staff on procurement policies, procedures, and legal requirements
• Develops and maintains training materials, including quick reference guides, checklists, forms, templates, training videos, and structured training sessions
• Educates vendors on purchasing practices, procedures, and compliance expectations
• Oversees procurement activities, contract administration, competitive solicitations, and purchasing operations to ensure compliance, transparency, and best value
• Reviews and approves procurement documents, purchasing transactions, and contracts requiring division approval
• Oversees vendor performance, contract compliance, and resolution of procurement disputes and bid protests
• Supports City departments in selecting appropriate procurement methods and administering contracts
• Establishes and implements procurement governance, including internal controls, compliance monitoring, auditing processes, and risk mitigation activities to promote accountability, transparency, and regulatory compliance
• Oversees procurement systems and spearheads technological advancements for procurement functions, including ERP, e-procurement, contract management, and purchasing card platforms, ensuring they support operational efficiency, compliance, and continuous improvement
• Researches funding opportunities, cooperative buying programs, and cost-saving procurement strategies.
• Manages and oversees the City's procurement webpage and related procurement communications
• Represents the City at professional organizations, cooperative purchasing groups, conferences, and meetings to remain current on procurement trends and best practices
• May attend Commission meetings to present or provide input on procurement-related agenda items
• Performs other related duties as assigned and/or required

Qualifications

Bachelor's degree in business administration, public administration, or related discipline, supplemented by four (4) or more years of experience in procurement or related field. Government, construction, and professional services procurement experience is preferred. The use of automated procurement systems, working with various software programs, and knowledge of Florida public procurement laws and practices is a plus. One (1) year of experience in a supervisory, lead, or senior capacity required.

Must possess or obtain Certified Professional Public Buyer (CPPB) certification or equivalent procurement certification within two (2) years of employment.

*The City reserves the right to consider alternate combinations of education, certification, training, and/or experience.

Supplemental Information

KNOWLEDGE, SKILLS, AND ABILITIES:

• Advanced knowledge of purchasing principles, established procedures, departmental guidelines, and regulatory requirements
• Skill in Microsoft Office products (Word, Outlook, and Excel)
• Skill in providing good customer service
• Ability to effectively lead, mentor, and supervise staff while fostering a collaborative and high-performing team environment
• Ability to develop and implement policies and procedures
• Ability to operate basic office equipment, e.g., computer terminals, printers, copy machines, telephone systems, facsimile machines
• Ability to follow the Code of Ethics as set forth by the City, National Institute of Governmental Purchasing (NIGP), and state statutes
• Ability to organize and prioritize work, manage multiple assignments, meet deadlines, and adapt to changing priorities and technology
• Ability to use critical thinking skills to arrive at solutions and suggest improvements to processes
• Ability to clearly communicate and understand information in English, both orally and in writing
• Ability to establish and maintain effective and cooperative working relationships with those contacted in the course of work
• Ability to regularly attend work and arrive punctually for designated work schedule

PHYSICAL REQUIREMENTS:

Depending on functional area of assignment, tasks involve the ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 20 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

ENVIRONMENTAL REQUIREMENTS:

Tasks are regularly performed inside without potential for exposure to adverse conditions, such as dirt, dust, pollen, odors, fumes and/or poor ventilation, wetness, humidity, rain, temperature and noise extremes, machinery and/or moving vehicles, vibrations, electric currents, animals/wildlife, toxic/poisonous agents, gases or chemicals, oils and other cutting fluids, violence and/or disease, or pathogenic substances.

SENSORY REQUIREMENTS:

Some tasks require manual dexterity, in addition to visual and hearing acuity. The job description does not constitute an employment agreement between the City and employee and is subject to change by the City as the needs of the City and requirements of the job change.

The City of Coconut Creek is an Equal Opportunity Employer. In compliance with United States Equal Employment Opportunity guidelines and the Americans with Disabilities Act, The City provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Benefits

CITY OF COCONUT CREEK BENEFIT SUMMARY

FOR CIVIL SERVICE (FLSA-EXEMPT) PERSONNEL

HOLIDAYS 11 paid full-day holidays and 2 paid half-day (Christmas Eve and New Year's Eve) holidays per year.

PERSONAL LEAVE 20 hours/year (prorated the first year of employment based on hire date); does not roll over.

JOB BASIS LEAVE 40 hours/year (prorated the first year of employment based on hire date); does not roll over.

VACATION LEAVE Employees earn vacation leave from the date of hire based on the following schedule:

• < 3 years of service.0385 hours per each regular paid hour (80 hrs./yr.)
• 3+ years of service.0577 hours per each regular paid hour(120 hrs./yr.)
• 6+ years of service .0770 hours per each regular paid hour(160 hrs./yr.)