Administrative Assistant, Temporary Assignment

Posting Details

Position Information


Position Title
Administrative Assistant, Temporary Assignment


Position Type
Temporary


Job Number
SA77924


Full or Part Time
part-time 0-19 hours weekly


Fair Labor Standard Act Classification
Non-Exempt


Anticipated Pay Range
$22.00 - $25.00


Pay Range Information


Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Position Summary Information


Job Description Summary


The Administrative Assistant will provide operational and administrative support to the Amgen Oncology Medical Affairs Fellowship Program. This role will assist with recruitment activities, professional candidate communications, interview coordination, Fellow logistics, and day-to-day program operations tasks. The ideal candidate is professional, organized, detail-oriented, and comfortable managing multiple tasks in a fast-paced, team-based environment. A background in business management or project management is strongly preferred. This is a part-time position with flexible hours, aligned with program needs and key recruitment periods, with peak periods from August to January.

This position is located at the Irvine Rinker Campus in Irvine.

Responsibilities


Under (supervisor name)'s supervision: •

• Support the day-to-day operations of the Fellowship program, including tracking timelines, maintaining program materials, and updating the program webpage. •
• Coordinate recruitment activities and events, including scheduling information sessions, webinars, and preparing materials
• Manage candidate communications and interview scheduling, including calendar coordination and maintaining records.
• Maintain accurate and up-to-date recruitment and program records.
• Provide logistical support for fellows, including meetings, travel coordination, and reimbursements.
• Perform other duties as assigned

Required Qualifications

• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines
• Proficiency in Microsoft Office and virtual meeting platforms
• Ability to work independently and collaboratively Professionalism and ability to maintain confidentiality

Desired Qualifications

• Prior administrative experience
• Experience supporting recruitment or academic programs

Special Instructions to Applicants


Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Minimum Number of References

Maximum Number of References