Administrative Assistant II - Adult Education

Administrative Assistant II Adult Education

Teams Data Reports to: Director I Adult Education PC: 24834 Grade 703 Duty Days: 239 Days Salary: $38,850-$43,211 FLSA Status: Non-Exempt This is a grant-funded position and is contingent on availability of funds.

Position Purpose: Performs data-entry into the Texas Educating Adults Management System (TEAMS). Generates and summarizes TEAMS data reports for Teacher and Administrator use.

Essential Job Functions:

• Enters student and staff information into TEAMS timely and accurately.
• Retrieves and archives student information.
• Summarizes TEAMS data, and provides reports from TEAMS.
• Assists teachers and administrators with review and analysis of TEAMS related data for program improvement.
• Assists students and the public as necessary.
• Assists with office administrative tasks as needed.

Knowledge, Skills & Abilities:

• Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.
• Knowledge of using MUNIS software in a school administration environment.
• Knowledge of records administration and maintenance techniques and procedures.
• Knowledge of Texas Workforce Commission grant requirements and deliverables.
• Skill in data entry with minimal errors.
• Skill at the intermediate level, working with Microsoft Office 365, especially Outlook, PowerPoint, and Word.
• Skill in performing mathematical calculations with accuracy.
• Skill in editing documents for correct grammar.
• Skill in actively looking for ways to help people.
• Skill in completing assignments accurately and with attention to detail.
• Skill in interpersonal relationships, including using tact, patience, and courtesy.
• Ability to understand, enter, and retrieve student data into TEAMS in a timely and accurate manner.
• Ability to process and handle confidential information with discretion.
• Ability to work with site staff to collect student data in a timely and accurate manner.
• Ability to aid site staff in retrieving, organizing, and storing student data as required in SOP.
• Ability to provide needed reporting based on student data.
• Ability to use software to access databases, email, create spreadsheets, and do word processing.
• Ability to organize and coordinate work.
• Ability to communicate effectively, both oral and written forms.
• Ability to engage in self-evaluation with regard to performance and professional growth.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Travel Requirements: Travels to adult education locations and professional meetings as required.

Physical & Mental Demands, Work Hazards Tools/Equipment Used: Standard office and classroom equipment, including computer and peripherals. Posture: Prolonged sitting; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting. Motion: Frequent repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching. Lifting: Occasional light lifting and carrying (less than 15 pounds). Environment: Works in an office setting; may require occasional irregular and/or prolonged hours to include some nights and weekends. Attendance: Regular and punctual attendance at the worksite is required for this position. Mental Demands: Maintains emotional control under stress; works with frequent interruptions; may require occasional irregular and/or prolonged hours to include some nights and weekends.

Minimum Required Qualifications:

• Education: Accredited High School diploma, GED, or Texas Certificate of High School Equivalency.
• Certification/License: None.
• Experience: 3 years' secretarial experience required; TEAMS data-entry experience preferred; Experience working in Adult Education preferred; Working knowledge of Texas Workforce Commission grant requirements and deliverables preferred.

Fort Worth Independent School District