FULL-TIME ADMINISTRATIVE PROFESSIONAL

Administrative Assistant Location: Executive Director, American Mensa Full-Time, FLSA Classification: Nonexempt
American Mensa is a high-IQ society open to individuals who score in the top 2% on an accepted intelligence test—offering intellectual, social, and community opportunities. As the largest national Mensa organization operating under Mensa International, Ltd., we bring together a diverse community united by curiosity, lifelong learning, and the belief that intellectual potential should be cultivated.
The Administrative Assistant provides administrative and operational support to the Executive Director and serves as the primary staff coordinator for board administration. This is a highly trusted supporting role that helps ensure board and administrative operations remain organized, timely, and well-coordinated.
You’ll also support the Mensa Foundation and provide coordination across membership distribution and office operations. Administration & Office Support

Prepare correspondence, presentations, reports, briefing materials, and executive communications.
Coordinate organizational reporting cycles and help maintain executive dashboards to support performance monitoring and progress toward strategic priorities.
Serve as a liaison among the Executive Director, staff, volunteers, board leadership, and external stakeholders.
Maintain confidential files and sensitive information with strict discretion.
Board Governance Coordination & Records Management

Prepare and distribute board packets and supporting materials.
Maintain, update, and/or archive official board records (minutes, policies, governance documents).
Mensa Foundation Administrative Support

Coordinate Foundation Board meetings and logistics.
Prepare/distribute Foundation meeting materials and reports.
Maintain Foundation governance records and official documentation.
Support Foundation leadership communications and administrative processes.
Assist with Foundation projects and operational follow-up as assigned.
Distribution, Office Operations & Administrative Membership Support

Support membership administrative functions, projects, and operational workflows.
Maintain filing systems, document repositories, records management practices, and SOPs.
Coordinate office operations, supplies, vendor interactions, and administrative logistics.
Handle mailings, fulfillment, and distribution of organizational materials in a timely manner.
Support enterprise-wide administrative projects and operational initiatives as assigned.
Associate or bachelor’s degree in business administration, communications, or related field preferred (or equivalent combination of education and experience).

3–5 years of experience in administration, board support, or office operations.
~ Experience with meeting management and records administration.

able to create polished materials for executive and board audiences.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfort with virtual meeting and document management tools.
Comfort using AI-enabled tools to improve productivity while maintaining appropriate judgment, confidentiality, and data privacy standards.
board packet preparation, minutes, action tracking, calendars, and records management).
We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are made without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other legally protected status.