Accounting Specialist

Job Description Job Description We are looking for a detail-oriented and collaborative Accounting Specialist to join our Accounting Team. In this role, you will be the operational backbone of our accounts payable and receivable functions — ensuring vendors are paid accurately and on time, customer invoices are processed with precision, and our financial records reflect the highest standards of integrity. You will work directly in NetSuite and have meaningful daily interaction with vendors, customers, and internal departments. KEY RESPONSIBILITIES Accounts Payable Code, prepare, and process vendor invoices in accordance with internal accounting policies Verify that all vendor invoices and employee expense reports carry proper approvals before payment Review purchase orders, vendor statements, and invoices to confirm amounts due Maintain and reconcile the Accounts Payable ledger on a timely basis Respond to vendor inquiries and resolve invoice or payment discrepancies with professionalism Process all employee expense reports, including company credit card charges and direct reimbursements Accounts Receivable Invoice daily shipments in NetSuite, attach digital supporting documents, and confirm customer delivery via email Process credit card orders and post-related payments to customer accounts Respond to customer inquiries regarding outstanding balances and payment status Support the Credit & Collections team by processing credit reference communications (email, phone, and fax) and completing new customer credit files Process daily check deposits received by mail through the company banking system and maintain organized digital records General & Administrative Support Serve as backup support for the Administrative Assistant as needed Coordinate incoming and outgoing mail and overnight package deliveries for the company Maintain the office phone system directory and liaise directly with the system provider Communicate professionally — both verbally and in writing — with colleagues across all departments Perform other duties as assigned by leadership QUALIFICATIONS Required 4–6 years of hands-on Accounts Payable and Accounts Receivable experience in a professional office environment High school diploma required; Associate’s degree in Accounting or Business Administration preferred Demonstrated proficiency in NetSuite or comparable ERP/accounting software Strong working knowledge of Microsoft Excel and Word Excellent verbal and written communication skills High attention to detail with strong analytical and problem-solving ability Proven ability to manage competing priorities and meet deadlines under moderate supervision A professional work ethic and unwavering personal integrity Team-oriented mindset with a willingness to provide cross-departmental support Preferred Bilingual in Spanish and English Prior experience with NetSuite Familiarity with company credit card reconciliation and expense reporting workflows COMPENSATION & BENEFITS Competitive salary commensurate with experience Comprehensive health coverage — medical, dental, and vision 401(k) retirement plan with company matching contributions Paid company holidays Paid Time Off (PTO)