Office Manager

Position Title Office Manager Supervisor Executive Director Classification Full-time, Permanent Work Location Kalispell, Montana Position Summary The Office Manager at Nate Chute Foundation is a vital member of the organization responsible for the day‑to‑day management of its operations. The primary role is to ensure both individuals and the organization function efficiently, acting as a liaison among departments and interacting with external stakeholders for the benefit of the organization. Duties and Responsibilities Office Management Provide comprehensive administrative support to staff and leadership. Greet visitors and answer incoming calls, providing information and assistance as appropriate. Compassionately interact with individuals seeking information, resources, and support related to mental health and suicide prevention. Handle sensitive and confidential information with discretion. Ensure the office environment is safe, clean, organized, and well‑maintained. Coordinate with vendors and service providers for office maintenance and repairs. Oversee office organization, supply ordering, and maintenance of office equipment and furniture. Schedule meetings, appointments, and conference room reservations. Human Resources Review staff time records and assist with processing biweekly payroll. Coordinate staff scheduling. Support the onboarding and orientation of new employees. Event Support/Planning Assist with scheduling and coordinating organizational trainings and educational events. Coordinate logistics for internal and external events, including venue reservations, catering, registration, and invitations. Manage the internal events calendar and maintain conference room and ballroom scheduling for in‑house workshops, meetings, and trainings. Program Support Manage communication, scheduling, and logistics for NCF‑led programs, including Bluebird Box for suicide loss survivors, The Nest peer support group, and the Annual Youth Summit. Maintain Bluebird Box inventory, prepare boxes for distribution, and track distribution to community members and program partners. Inventory and Expense Management Monitor office and program supply inventories and place orders as needed. Track expenses and maintain receipts for grant reporting and coding purposes. Manage the distribution and allocation of office and #J-18808-Ljbffr