Secretary

Job Description

Job Description

We are looking for a positive and energetic Secretary to provide administrative support for an education-focused team in Schenectady, New York. This Contract position is fully onsite and will help maintain accurate records, organized documentation, and timely communication during a contract coverage period expected to last at least one month and likely continue through the summer. The ideal candidate is highly organized, comfortable working with office systems, and able to manage shifting priorities in a busy environment.

Responsibilities:

• Process incoming reports and related materials promptly to support ongoing team operations

• Enter information into internal databases with a high level of accuracy and attention to detail

• Upload, sort, and maintain electronic and physical files so records remain easy to access and track

• Prepare outgoing correspondence, mailings, and other administrative documents as needed

• Review incoming work, determine urgency, and organize tasks to meet deadlines efficiently

• Provide day-to-day clerical assistance that helps the department run smoothly

• Support communication and coordination across the team by handling routine administrative requests

• Assist with general office functions such as scheduling support, document handling, and reception-related tasks when needed

• Prior experience in an office, clerical, or administrative support role is required
• Strong organizational abilities with the capacity to manage multiple priorities effectively
• Confidence using computers and learning new systems quickly
• Accurate data entry skills with close attention to detail
• Clear and detail-oriented verbal and written communication skills
• Ability to work onsite in New York, Monday through Friday
• Experience with general administrative tasks such as filing, mail handling, and document management
• Comfortable working in a business casual office environment