Human Resources Coordinator

We are seeking a proactive and detail-oriented HR Coordinator to support our growing Human Resources team across core administrative and operational functions. This role is ideal for someone with strong experience in onboarding and HRIS systems. The HR Coordinator will play a critical part in maintaining compliance, supporting new hires, and assisting with HR support projects. The ideal candidate thrives in a fast-paced work environment and demonstrates a strong commitment to accuracy, confidentiality, and service excellence.

This in-office position will be filled by one candidate, based out of our Crown Point, IN, Maitland, FL, Sellersville, PA, or Waller, TX office.

WHAT SETS HELIOS APART:  

• Opportunity to make a big impact quickly


• Competitive Pay


• Amazing people to work with 


• Opportunities for professional growth and development  

WHAT HELIOS NEEDS FROM YOU:  

• Coordinate all aspects of new hire onboarding, from offer acceptance through the first 90 days, including new hire paperwork, background checks, I-9 verification, and orientation scheduling.


• Coordinate with IT, hiring managers and internal stakeholders to ensure seamless onboarding experience.


• Administer and maintain data in ADP Workforce Now, ensuring data integrity for employee records, timekeeping, and reporting.


• Create and maintain spreadsheets and reports for headcount tracking, PTO, compliance audits, and other HR metrics.


• Support employee offboarding processes, including exit interviews, and coordination with IT and payroll.


• Assist with internal audits, EEO reporting, and document preparation.


• Assist with benefits administration, employee engagement events, and internal communications as needed.


• Provide general administrative support to the HR department.

WHAT SETS YOU APART:   

• Associate or bachelor’s degree in human resources, business administration, or related field preferred.


• 3–5 years of experience in an HR support or coordination role.


• Strong understanding of onboarding procedures, employee compliance, and HR best practices.


• Proficiency in Microsoft Excel (formulas, pivot tables, VLOOKUPs) and familiarity with generating reports.


• Experience using ADP Workforce Now (required).


• Excellent attention to detail, time management, and organizational skills.


• Strong written and verbal communication skills.


• Ability to manage sensitive information with discretion and confidentiality.


• Comfortable working in a fast-paced, collaborative in-office environment.

Helios' compensation reflects the cost of labor across several US geographic markets. The total pay for this position ranges from $52,000 annually in our lowest geographic market up to $63,000 annually in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Helios compensation may also include annual bonus, commissions, equity, sign-on payments, as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. 

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