Administrative Assistant

Job Description

Job Description

Description:

Who We Are

MAY Management Services, Inc. is Northeast Florida's premier provider of homeowner, condominium, and commercial property management services, with over 34 years of professional association management expertise.

* Come join our St. Augustine office for MAY Management - We'd love to have you!!*

What You’ll Do

As an Administrative Assistant, you will play a vital role in ensuring smooth operations and excellent client service by:

• Handling incoming calls and directing communications appropriately.
• Supporting Community Managers by managing association records, communications, and project statuses.
• Preparing Board meeting packets, compliance letters, and work orders.
• Managing community websites and processing architectural review applications.
• Collaborating with Community Managers and Client Accountants to maintain high client satisfaction.
• Responding to homeowner inquiries professionally and promptly.

• Strong organizational and prioritization skills.
• Excellent written and verbal communication abilities.
• Ability to work independently and efficiently in a fast-paced environment.
• High sense of urgency and professionalism.
• Proficiency in MS Office and VMS applications.

Education & Experience

• High School Diploma or GED required.
• Direct experience in the HOA world of property management is a very big plus!!
• Familiarity with association covenants, maintenance personnel, and vendor processes is preferred.

What’s In It for You

• Competitive pay and comprehensive benefits, including medical, dental, vision, and life insurance.
• Short-term and long-term disability coverage.
• Supplemental policies for critical illness, cancer protection, and more.

Join MAY Management Services and be part of a dynamic team dedicated to delivering exceptional service!* Please note - this is a Full-time in office role!! *