Senior Executive Administrator | Executive Operations (Office of the CEO)

Job Description

Job Description

Description:

Senior Executive Administrator | Executive Operations (Office of the CEO)

Join Bolder Industries – Where Innovation Meets Impact

About Us

Bolder Industries is redefining the rules of sustainable manufacturing. We deliver traceable, mass-balanced circular solutions for the rubber, plastics, and petrochemical sectors — transforming end-of-life tires into high-value materials used by global brands across more than 3,000 applications.

With proven technology, a strong commercial track record, and rapid global growth, Bolder leads the industry in circularity at scale. Executives join for the mission and stay for the people. We have a bold, collaborative culture driven to make a difference.

If you’re ready to lead innovation and scale global impact, this is where bold ideas meet real results. Bolder Industries is ISO 9001 certified and holds a Bronze EcoVadis rating. Visit to learn more.

Location: Carmel, IN
Type: Full-Time

Role Overview

Bolder Industries is seeking a dynamic Senior Executive Administrator to support

the CEO and executive leadership team. This is not a traditional administrative

role—this individual will serve as a central force in assisting the team in driving

execution, ensuring alignment, and maintaining operational rigor across the business.

The ideal candidate is highly organized, proactive, and thrives in fast-paced, high-

growth environments. They bring structure, discipline, and follow-through to executive

priorities while operating with urgency and precision.

Key Responsibilities

· Own end-to-end preparation for executive and leadership meetings (internal and

external), including agenda development, pre-read coordination, and

documentation of outcomes

· Establish and manage a RAIL (Risks, Actions, Issues, Lessons) tracking system;

drive accountability and ensure timely closure of action items across leadership

and functional teams

· Assemble CEO-level executive reports by consolidating KPI inputs from

Operations, Engineering, Technology, Finance, and HR into clear, decision-ready

materials

· Support preparation and coordination of board materials and investor reporting,

including compiling inputs, formatting presentations, and ensuring alignment with

executive messaging

· Act as a key communication conduit for the CEO and executive team; support

development and execution of a consistent internal communication cadence

across the organization

· Manage complex and dynamic calendars for the CEO and COO, ensuring

alignment with strategic priorities and optimizing time allocation

· Develop and maintain tracking tools, dashboards, and reporting systems using

Excel, Microsoft Office, and project management platforms such as Monday.com

or Asana

· Support preparation of high-quality executive presentations, reports, and

communications; familiarity with desktop publishing tools is preferred

· Apply strong project management discipline across executive priorities, including

timeline management, stakeholder coordination, and proactive follow-ups to

ensure on-time delivery

· Operate with high energy, responsiveness, and flexibility, including willingness to

travel to support executive and business needs

Qualifications

· 5+ years of experience in executive administration or senior administrative

support roles, preferably in high-growth, industrial, or technology-enabled

environments

· Strong project management skills, with demonstrated ability to coordinate cross-

functional initiatives, manage timelines, and drive tasks to completion with

minimal oversight

· Proven ability to operate with speed and accuracy in a high-demand, executive-

facing role

· Advanced proficiency in Excel and Microsoft Office; experience with

Monday.com, Asana, or similar workflow tools

· Excellent organizational skills with the ability to manage multiple priorities and

stakeholders simultaneously

· Strong written and verbal communication skills; capable of synthesizing

information into clear, actionable formats

· High level of professionalism, discretion, and judgment in handling sensitive

information

What Success Looks Like

· Executive meetings are tightly run, well-prepared, and action-oriented

· RAIL tracking is consistently maintained, with clear ownership and timely follow-

through

· Cross-functional initiatives are tracked and delivered on schedule with strong

coordination and visibility

· CEO reporting and board/investor materials are accurate, well-structured, and

delivered on time

· Internal communications are clear, consistent, and aligned with leadership

priorities

· The CEO and executive team operate efficiently with well-managed schedules

and strong administrative leverage

Why Bolder Industries?

We offer a competitive benefits package designed to support your personal and professional growth:

• Career Growth: Training and development programs
• Employee Recognition: Real-time appreciation with personalized rewards
• Time Off: Generous PTO and paid sick leave
• Comprehensive Insurance: Medical, dental, and vision for employees and families
• Security: Short-term/long-term disability and life insurance at no cost to employee
• Retirement: 401(k) participation

Our Commitment to Inclusion

Bolder Industries is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees—regardless of race, color, religion, age, gender identity, national origin, disability, veteran status, sexual orientation, or any other protected status.

*No recruiters*