Payroll Manager

Who We Are:

The Association of American Medical Colleges is a not-for-profit association dedicated to transforming health care by supporting the entire spectrum of medical education, medical research, and patient care conducted by our member institutions. We are dedicated to the communities we serve and steadfast in our goal to improve the health of all.

At the AAMC, we are committed to supporting our employees with a comprehensive and competitive benefits package designed to promote well-being, professionaldevelopment, and work-life balance.

• Hybrid Work – Primarily remote roles with the ability to work across the U.S.

• Comprehensive Health & Wellness – Medical, dental, and vision coverage; wellness programs; and fitness reimbursement

• Generous Time Away – Paid time off, holidays, personal days, sick leave, paid parental leave and short‑ and long‑term disability benefits.

• Retirement & Financial Well-Being – 403(b) retirement plan with generous employer contributions and financial planning resources

• Family & Care Support – Backup care for children, elders, and pets, plus resources for families with specialized needs
• Learning & Purpose: Tuition reimbursement, professional learning and development opportunities and the chance to advance a meaningful mission.

Additional information can be found on our website.

Why us, why now?

AAMC Payroll Manager will be responsible for overseeing and managing all payroll operations, systems, and supporting staff for a 48-state remote workforce.

Strong background to provide management and leadership oversight to develop and maintain a payroll strategy, policies, and performance. Significant experience in administering and complying with timely and accurate multistate payroll processing, taxation filings, and reporting. Professional communication skills to provide employee support and issue resolution to address questions regarding payroll from employees, management, and third parties. Lead for supplier and stakeholder management to promote collaboration with Human Resources to ensure service quality and cost efficiency throughout the systems, and promote process optimization and reporting capabilities. Coordinate and oversee opportunities to improve, automate, and enhance the payroll network and systems integrations.

How will you make an impact?

Management and Leadership :

• Establish and monitor payroll administration strategy, develop annual performance goals, work delegations for payroll team, and identify opportunities to improve payroll activities, reporting, and transactional / integrations workflows.

• Create and maintain a documented listing of all payroll policies and procedures, compliance, and filing requirements. Updates to internal company site, employee training materials, and accounting policies.

• Convene regular meetings to cover payroll operations and training to ensure the payroll team is continually aware of process changes, AAMC, and business unit events and priorities.

• Partners with all Human Resource, Financial, and Information Systems team managers to share, educate, and develop payroll procedures to ensure that payroll activities and related processes are efficient, effective, and provide accurate, complete, and timely information, including compensation and benefit programs, including retirement accounts, health, and life insurance.

• Work closely with external payroll services providers and consultants in support of payroll-related activities. Must be knowledgeable with payroll software, applications, and integrations.

• Knowledge of relevant IRS regulations for wages, pretax and after-tax withholdings, filing registration requirements, and adhering to legal employment compliance in multiple states.

• Lead and/or participate in special projects that may be designated by the Senior Director / Controller as priorities within either the payroll area or related areas of significant importance to the organization.

Administration and Compliance :

• Supervise Payroll Associate, and also perform or oversee:

• Manage end-to-end bi-monthly payroll processing for employees across 48 states to provide accurate and timely processing and calculation of electronic time, pay components, benefit and statutory deductions, and employee changes.

• Ensure adoption and compliance with state and local specific payroll laws, tax regulations, and reporting requirements related to income, overtime, unemployment, disability, paid family leave, and workers' compensation requirements.

• Coordinate federal, state, and local payroll agencies to maintain accurate payroll records.

• Oversee payroll audits and reconciliations to ensure accuracy and compliance.

• Train and support the Payroll Associate on payroll procedures, compliance, and systems activities.

• Serve as a key point of contact for federal, state, and local employee payroll inquiries and issue resolution.

• Ensure timely responses to payroll-related concerns, including tax queries and benefits deductions.

• Conduct training and support sessions for HR teams on state payroll processes.

Employee Support & Issue Resolution :

• Serve as a key point of contact for federal, state, and local employee payroll inquiries and issue resolution.

• Ensure timely responses to payroll-related concerns, including tax queries and benefits deductions.

• Conduct training and support sessions for HR teams on state payroll processes.

Supplier & Stakeholder Management :

• Act as the primary liaison between internal teams (HR, Finance, Accounting) and external payroll and third-party support providers.

• Manage relationships with payroll and third-party support providers, ensuring service quality and cost efficiency.

• Must be familiar with payroll software and applications and stay up to date with all relevant state regulations related to payroll and compensation.

• Work closely with tax and compliance teams to address payroll-related regulatory changes.

Process Optimization & Reporting :

• Identify opportunities for automation and process improvements to streamline payroll operations.

• Develop and maintain payroll reporting for internal stakeholders, including finance and leadership teams.

• Lead payroll system upgrades, implementations, and integrations with HRIS and accounting platforms.

What will you bring to the role?

Required Qualifications:

• Bachelor's Degree or equivalent experience

• Preferred Education: Bachelor's Degree -  in Accounting, Finance, or Human Resource Management

• 8 - 10 years of related work experience

• 3 - 5 years of supervisory experience

• Strong knowledge of federal, state, and local payroll withholdings, regulations, related tax compliance, payroll income, overtime, unemployment, disability, paid family leave, and workers' compensation requirements, and statutory requirements.

• Experience working and interacting with the benefits team, payroll providers, and third-party service providers.

Preferred Qualifications:

• Knows the end-to-end payroll process.

• Knowledge of payroll laws and compliance requirements.

• Experience creating payroll policies

• Experience using various payroll providers, including systems, networks, and integrations.

• Some accounting experience preferred

• Experience with Workday and ADP payroll systems preferred

Certifications :

• Certified Payroll Professional (CPP) preferred or similar certification

Remote Work Eligibility

This position is eligible for remote work in the contiguous US

Compensation Grade Range

$105,315.00-$123,900.00

Multiple factors are taken into consideration to arrive at the final hourly rate/annual salary to be offered to the selected candidate. Factors may include, but are not limited to, the scope and responsibilities of the role, the selected candidate's work experience, education and training, as well as internal equity, market, and business considerations.

If a bachelor's degree is required, related work experience may be substituted in some positions. One year of college course work at an accredited institution is equivalent to one year of related work experience.

The AAMC is an Equal Opportunity Employer. The AAMC is committed to an Equal Employment Opportunity policy in recruitment, hiring, career advancement, and all other personnel practices. The AAMC will not discriminate on the basis of race, color, sex, national origin, religion, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, disability, past or current military service, or any other legally protected characteristic. The AAMC is committed to the full inclusion of all qualified individuals. As part of this commitment, the AAMC will ensure that people with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, perform essential job functions, and/or receive other benefits and privileges of employment, please contact the talent acquisition team .

Please attach a resume as part of the application process. It is important that files DO NOT include periods ( . ) within the file name.

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