Executive Assistant

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a global architecture and planning company, is seeking a Temporary to Permanent Executive Assistant to support one of their partners. The office is located in Dumbo, Brooklyn and requires to be in office 5 days a week from 9am-6pm, with 1 hour for lunch. This is a great opportunity for someone to support a passionate and very busy individual. Responsibilities: The Executive Assistant will track multiple tasks and, therefore, need impeccable follow-through, a positive attitude, and an indomitable spirit. Key responsibilities include: Manage the partner's calendar by scheduling and coordinating appointments, anticipating needs, and rearranging meetings as appropriate Book extensive domestic and international travel (air, hotel, car, rail), build itineraries, address any changes, and handle any necessary travel documentation with the assistance of an established travel agency Schedule internal and external meetings over multiple time zones and countries Oversee expense reporting Coordinate panel discussions, lectures, and media interviews Potential calendar coordination for personal appointments Assist with ad hoc reports, presentations, and special projects as needed Qualifications: A minimum of 4 years of administrative or comparable experience Bachelor's degree or higher preferred Ability to handle multiple tasks, projects, competing priorities, and tight deadlines while maintaining quality Strong calendaring experience with the ability to accurately track and communicate ongoing changes, anticipate needs, and make adjustments Exercises judgment, discretion, professionalism, and trustworthiness Ability to represent the office professionally in all written and verbal communications A strong eye for detail with dependable follow-through Maintains an even composure and is effective under pressure Experience working with high-level clients, media contacts, and studio leadership is helpful but not required Compensation: Dependent on experience up to 100k + Benefits once permBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon success