Office Administrator
Shelter Air
Company Description Shelter Air is an innovative company dedicated to elevating indoor air quality and enhancing home environments for improved occupant health and comfort. With a focus on precision and efficiency, the company customizes HVAC systems using data-driven equipment sizing to optimize energy efficiency and longevity. Shelter Air is committed to diversity and inclusion within the HVAC industry, providing education and employment opportunities for underrepresented groups. Known for its white-glove service, Shelter Air collaborates across trades to provide holistic home solutions, ensuring performance and convenience. As an industry leader, Shelter Air continues to redefine standards in indoor air quality and home comfort solutions. Role Description This is a contract Sales & Administrative Support Specialist position based in our Beacon, NY office. This is an in-office position requiring daily presence at our location. The specialist will provide crucial support to our sales team through lead tracking, proposal preparation, and customer follow-up. Key responsibilities include processing sales documentation, maintaining customer records, preparing estimates and invoices, coordinating installation schedules, and ensuring seamless communication between sales, operations, and customers. This role is essential in maintaining our high standards of customer service while supporting revenue growth. Qualifications Experience in sales support, administrative assistance, and document management, including CRM systems, proposal generation, and contract processing Strong paperwork processing skills with experience in invoicing, purchase orders, and maintaining accurate customer files Proven ability to support sales teams through lead management, appointment scheduling, and customer communication Excellent phone skills and professional demeanor for handling customer inquiries and supporting the sales process Proficiency in office software including spreadsheets, word processing, and ideally HVAC-specific software or willingness to learn Detail-oriented with strong organizational skills to manage multiple sales projects simultaneously Ability to work effectively in a fast-paced office environment and collaborate with sales and field teams Experience with QuickBooks or similar accounting software for invoice processing is highly desired Previous experience in HVAC, home services, or construction industry sales support is a strong plus Seniority Level Entry level Employment Type Contract Job Function Administrative Industries HVAC and Refrigeration Equipment Manufacturing Referrals increase your chances of interviewing at Shelter Air by 2x #J-18808-Ljbffr
$18 - $22 per hour
Polar Plumbing, Heating & Air Conditioning in Newburgh, NY is looking to hire a full-time Office Administrator to assist with our administrative tasks and provide great customer service. Are you looking to work with a great team of hardworking people ? Do you want to join...SuggestedFull timeWork at officeFlexible hours$22 - $25 per hour
...Dental Office Assistant - Business Assistant Dental Receptionist - Full Time (Monday-Thursday and alternating Fridays, 8:00am-5... ...s largest dental support organization, providing non-clinical administrative support services to more than 3,000 supported doctors across 3...SuggestedDaily paidFull timeWork at officeLocal areaMonday to FridayBartram Family Dental Care
Fishkill, NY2 days ago$16.15 - $28.8 per hour
...conferences, communication notes, and evaluations Comply with administrative policies to ensure quality of care Demonstrate precision... ...healthcare related experience ~ Ability to travel to other offices ~ Ability to maintain work tasks in an efficient manner ~...SuggestedHourly payMinimum wageFull timeTemporary workWork experience placementWork at officeLocal areaImmediate startWork from homeMonday to Friday- ...physicians and providing support for the recall coordinator as necessary. The ideal candidate will have a high school diploma and medical office experience. The position offers company-paid medical, vision, and life insurance, along with other benefits. #J-18808-Ljbffr...SuggestedWork at office
- ...We are currently seeking an Administrative Assistant for our Newburgh office. The primary responsibility for this position is our to greet clients and answers incoming phone calls. In addition, the ideal candidate will exhibit high standards, excellent communication...SuggestedFull timeWork at office
RBT CPAs
Newburgh, NY1 day ago - Healey Brothers Automotive Group is seeking a motivated and experienced Service Advisor to join our team in Newburgh, NY. With over 40 years of service in the Hudson Valley, we are known for our integrity and customer satisfaction. The ideal candidate will have at least...
$25 per hour
...Bookkeeper/Office Administrator Market Properties, Inc., located at 400 Market Industrial Park, Wappingers Falls, NY 12590, is seeking a bookkeeper/office administrator to join our team. This is a part-time role requiring approximately 30 hours per week with flexible...Hourly payPart timeWork at officeFlexible hoursDutchess County Regional Chamber of Commerce
Wappingers Falls, NY3 days ago- ...Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-...Full timeTemporary workWork at officeHome officeFlexible hours
Edward Jones
Newburgh, NY2 days ago - ...Berger Health System seeks a Physician Office Specialist in Beacon, NY to handle reception and clerical duties while ensuring patient satisfaction. The role involves greeting patients, managing insurance paperwork, and supporting office staff. Candidates should possess...Full timeWork at officeDay shift
Berger Health System
Beacon, NY4 days ago $21.95 - $36.58 per hour
Overview At Catholic Health, our primary focus is the way we treat and serve our communities. We work collaboratively to provide compassionate care and utilize evidence-based practice to improve outcomes - to every patient, every time. We are committed to caring...Local areaCatholic Health Service
Fishkill, NY3 days ago- About UniUni UniUni, a North American leader in last-mile logistics, delivers tens of millions of parcels annually in Canada, from Coast to Coast, and is rapidly expanding across the United States. Founded in 2019, UniUni's tech-driven innovation and crowdsourcing...Local area
UniUni
Newburgh, NY4 days ago - ...respected, and supported. This is what we believe makes us the best place to start or build your career. Role Summary As a Branch Office Administrator (BOA), you will be a vital part of our team, providing seamless support to our clients and financial advisors. You will play...Full timeTemporary workWork at officeHome officeFlexible hours
$18 per hour
...from Carvana to our customers! You will be responsible for the administrative aspects of registering our customers’ vehicles, to include... ...appropriate judgment calls. Regular, consistent attendance in office (no remote work allowed). Ability to obtain notary based on state...Hourly payFull timeWork experience placementInternshipWork at officeLocal areaRemote workMonday to FridayShift work- ...Description Position Requirements High school diploma or equivalent with proven experience as an office assistant or in a relevant administrative role or any combination of experience and education will be considered Proficient in MS Office (Word, Excel...Full timePart timeWork at office
Brooklyn Bottling of Milton NY
Milton, Ulster County, NY1 day ago - Chief Health Informatics Officer (CHIO) job at Veterans Affairs, Veterans Health Administration. Castle Point, NY. Summary The VA Hudson Valley Healthcare System is one of the leading health care systems serving Veterans in the New York/New Jersey VA Health Care Network...Full timeContract workTraineeshipFreelanceWork at officeLocal areaMonday to Friday
$21.83 - $33.48 per hour
...HIPAA and medical record standards. Candidates should possess a high school diploma and have 2+ years of experience in a medical administrative role. The hourly pay ranges from $21.83 to $33.48, based on relevant experience, and candidates must demonstrate strong...Hourly payFull timeHudson Valley Cardiovascular
New Windsor, NY4 days ago- ...Edward Jones in the City of Newburgh is seeking a Branch Office Administrator to provide vital support to our clients and financial advisors. In this dynamic role, you will ensure a positive client experience and handle various administrative and operational responsibilities...Work at office
Edward Jones
Newburgh, NY5 days ago - ...personal fulfillment. Responsibilities Provide high-quality administrative and operational support to partners and engagement teams, including... ...teams, and maintain the billing system. Order and maintain office supplies as needed. Collaborate with and back up fellow...Full timeTemporary workWork at officeLocal areaFlexible hours
- Mavis Tires & Brakes at Discount Prices - Automotive Assistant & Service Managers Put your career into high gear with Mavis Tires & Brakes at Discount Prices! We’re looking for full-time Automotive Assistant and Service Managers to join Team Mavis at one or our state‑of...Weekly payFull time
- Assistant Director of Residential ServicesRetention Bonus: $3,000Are you energized by a fast-paced, dynamic, and creative work environment? Do you want to make a meaningful impact and enrich lives every day?Join Greystone Programs, where we believe every person deserves...Monday to Friday
- Greystone Programs, Inc. is seeking an Assistant Director of Residential Services in East Fishkill, NY. In this critical role, you will lead and empower residential managers across four community residences, ensuring a high standard of care aligned with our values. You ...
- Overview Flynn Hut joined the Pizza Hut system in 2021. In 2023, we expanded internationally acquiring Pizza Hut’s master franchisee in Australia with 260+ units. Today we are the largest Pizza Hut franchisee in the world with 1200+ locations and are operating in 2 Countries...Work experience placement
Flynn Pizza Hut
Newburgh, NY4 days ago - Mavis Tires & Brakes at Discount Prices - Automotive Assistant & Service Managers Put your career into high gear with Mavis Tires & Brakes at Discount Prices! We're looking for full-time Automotive Assistant and Service Managers to join Team Mavis at one or our state-of...Weekly payFull timeLocal areaImmediate start
$20 per hour
Job Category : Resorts World Hudson Valley Requisition Number : FINAN002914 Posted : May 27, 2026 Full-Time On-site Rate : $20 USD per hour Locations Showing 1 location Newburgh, NY 12550, USA Description Reviews all invoices for appropriate documentation and approval ...Hourly payFull timeResorts World NYC
Newburgh, NY4 days ago- ...Job Description Job Description Horizon Family Medical Group is looking for a Surgical Coordinator to work in one of 2 offices in Orange County NY in Cornwall and Newburgh. Job Qualifications • Friendly demeanor. Good Communicator Bilingual Spanish Preferred...Work at officeMonday to Friday
Cataract & Laser Eye Surgeons of Hu
Cornwall On Hudson, NY2 days ago $20 per hour
...perform general patient registration responsibilities and general office duties to support the operations of their respective... ...is kept clean and orderly. Notifies the practice manager or Administrator on Duty of patients in the waiting room with an extended wait...Hourly payFull timeWork at officeMonday to FridayAfternoon shiftCornerstone Family Healthcare
Newburgh, NY5 days ago- Resorts World NYC is hiring an Accounts Payable Clerk in Newburgh, NY. This on-site, full-time role entails reviewing invoices, ensuring timely payments, and managing payroll inquiries. Ideal candidates are detail-oriented with prior experience in accounts payable and ...Full time
Resorts World NYC
Newburgh, NY4 days ago - Assistant Manager Location: NY Department: Retail Reports To: Store Manager Company Overview Chestnut Group is a trusted convenience retail brand, preferred fuels marketer and exceptional place to work in the tri-state area. The privately held Company owns...Full timeShift workNight shiftWeekend workAfternoon shiftEarly shift
Chestnut Group
Fishkill, NY3 days ago $19 - $21 per hour
ASSISTANT MANAGER - LEAD, GROW, SUCCEED WITH DUNKIN' At Southpaw , our Assistant Managers aren't just running shifts-they're developing teams, driving results, and creating positive guest experiences every single day. If you're a natural leader who thrives in a ...Flexible hoursShift workDunkin'
Newburgh, NY3 days ago$17.1 - $20.52 per hour
...the global street culture community. Therefore, we work closely with key figures from the scene like DJ Khaled, our Chief Creative Officer. But whether it's sponsorships or developing grassroots projects - we prioritize giving back to the community in everything we do....Hourly payFull timeWorldwideFlexible hoursShift workSnipes
Newburgh, NY4 days ago
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