Office Administrator
Shelter Air
Company Description Shelter Air is an innovative company dedicated to elevating indoor air quality and enhancing home environments for improved occupant health and comfort. With a focus on precision and efficiency, the company customizes HVAC systems using data-driven equipment sizing to optimize energy efficiency and longevity. Shelter Air is committed to diversity and inclusion within the HVAC industry, providing education and employment opportunities for underrepresented groups. Known for its white-glove service, Shelter Air collaborates across trades to provide holistic home solutions, ensuring performance and convenience. As an industry leader, Shelter Air continues to redefine standards in indoor air quality and home comfort solutions. Role Description This is a contract Sales & Administrative Support Specialist position based in our Beacon, NY office. This is an in-office position requiring daily presence at our location. The specialist will provide crucial support to our sales team through lead tracking, proposal preparation, and customer follow-up. Key responsibilities include processing sales documentation, maintaining customer records, preparing estimates and invoices, coordinating installation schedules, and ensuring seamless communication between sales, operations, and customers. This role is essential in maintaining our high standards of customer service while supporting revenue growth. Qualifications Experience in sales support, administrative assistance, and document management, including CRM systems, proposal generation, and contract processing Strong paperwork processing skills with experience in invoicing, purchase orders, and maintaining accurate customer files Proven ability to support sales teams through lead management, appointment scheduling, and customer communication Excellent phone skills and professional demeanor for handling customer inquiries and supporting the sales process Proficiency in office software including spreadsheets, word processing, and ideally HVAC-specific software or willingness to learn Detail-oriented with strong organizational skills to manage multiple sales projects simultaneously Ability to work effectively in a fast-paced office environment and collaborate with sales and field teams Experience with QuickBooks or similar accounting software for invoice processing is highly desired Previous experience in HVAC, home services, or construction industry sales support is a strong plus Seniority Level Entry level Employment Type Contract Job Function Administrative Industries HVAC and Refrigeration Equipment Manufacturing Referrals increase your chances of interviewing at Shelter Air by 2x #J-18808-Ljbffr
$22 - $25 per hour
...support the business and clinical needs of each supported dental office and foster a strong team building culture. As a Dental... ...s largest dental support organization, providing non-clinical administrative support services to more than 3,000 supported doctors across 3...SuggestedDaily paidFull timeWork at officeLocal areaMonday to FridayHeartland Dental
Fishkill, NY1 day ago$23 - $27.18 per hour
...support the business and clinical needs of each supported dental office and foster a strong team building culture. As a Dental... ...s largest dental support organization, providing non-clinical administrative support services to more than 3,000 supported doctors across 3...SuggestedHourly payDaily paidFull timeWork at officeLocal areaMonday to FridayHeartland Dental
Fishkill, NY4 days ago$18 - $22 per hour
...Description Job Description Polar Plumbing, Heating & Air Conditioning in Newburgh, NY is looking to hire a full-time Office Administrator to assist with our administrative tasks and provide great customer service. Are you looking to work with a great team of...SuggestedFull timeWork at officeFlexible hours- We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following: Assist with store functions and day-to-day store activities Help customers in a positive...SuggestedFull timeContract workSeasonal workLocal area
- ...What you’ll do Participate in research studies that contribute to meaningful outcomes Build and maintain data entry records and administrative documents Requirements Computer with internet access Quiet workspace away from distractions Ability to work independently...SuggestedRemote jobImmediate startWork from home
- Performs direct patient care under the supervision of a physician or appropriate clinician. Performs related clerical duties supporting operational needs. Responsibilities: * Prepares treatment rooms for patient examinations, ensuring cleanliness and availability of appropriate...Hourly payTemporary workWork at office
Northwell Health
Fishkill, NY2 days ago $18 per hour
...from Carvana to our customers! You will be responsible for the administrative aspects of registering our customers' vehicles, to include... ...appropriate judgment calls. Regular, consistent attendance in office (no remote work allowed). Ability to obtain notary based on state...Hourly payFull timeWork experience placementInternshipWork at officeLocal areaRemote workShift workCarvana
Beacon, NY1 day ago- Mavis Tires & Brakes at Discount Prices - Automotive Assistant & Service Managers Put your career into high gear with Mavis Tires & Brakes at Discount Prices! We’re looking for full-time Automotive Assistant and Service Managers to join Team Mavis at one of our state-of...Weekly payFull time
Mavis Tire
Beacon, NY2 days ago - Mavis Tires & Brakes at Discount Prices - Automotive Assistant & Service Managers Put your career into high gear with Mavis Tires & Brakes at Discount Prices! We’re looking for full-time Automotive Assistant and Service Managers to join Team Mavis at one of our state-of...Weekly payFull time
Mavis Tire
Beacon, NY2 days ago $750 per week
...services, and customer experiences. Role Overview: We are welcoming participants from all backgrounds, including anyone looking for administrative assistant roles, to take part in upcoming market research studies. These may involve online discussions, product testing, or...Part timeCasual workRemote workFlexible hoursAFG
Newburgh, NY2 days ago- ...Job Description Job Description Administrative Asst. – Payroll, Purchasing, Accounts Payable Fast-growing manufacturer of automotive... ...special-use coatings has an immediate need for an experienced office professional. The ideal candidate will be a motivated self-starter...Full timeImmediate startMonday to Friday
Coventry Coatings Corp
Newburgh, NY4 days ago - Job Opportunity At UniUni UniUni, a North American leader in last-mile logistics, delivers tens of millions of parcels annually in Canada, from coast to coast, and is rapidly expanding across the United States. Founded in 2019, UniUni's tech-driven innovation and crowdsourcing...Local area
UNIUNI
Newburgh, NY23 hours ago - Data Entry Operator | Junior (Remote) Beacon, NY, United States Job Openings Data Entry Operator | Junior (Remote) Important: You Will Receive An Email Within Next 2 Minutes After Applying, Check Your Inbox or Spam Folder For Next Steps. A Data Entry Clerk, is...Remote work
Only Data Entry
Beacon, NY23 hours ago - Embrace the opportunity to become an Assistant Manager II and play a key role in store operations, customer service, and team development. If you have experience in retail management, strong leadership, and a passion for delivering exceptional servic
Family Dollar
Newburgh, NY4 days ago $14.2 - $18 per hour
Rainbow USA is recognized as one of the fastest growing junior, kids, plus, and petite, specialty apparel retail chains and has grown to over 1,000 retail stores! We have multiple retail lines that pride themselves on their impeccable customer service, strong customer ...Hourly payRainbow
Newburgh, NY23 hours ago- ...Entry-Level Office Assistant Hiring entry-level office assistant to handle day-to-day operations. PT paid training leading to FT growth position. Is this you? Welcome to the ProspectBArk HQ! This is a great opportunity for college students, new grads, budding entrepreneurs...Work experience placementInternshipWork at office3 days per week
$16 - $29 per hour
.... The Patient Services Representative r eceives payments from patients, issues receipts and posts payment data. Schedule: Office is open seven days a week, 365 days a year. This role would consist of a 38-hour work week, (4 -10-hour shifts) between the hours of...Hourly payMinimum wageFull timeTemporary workWork experience placementWork at officeLocal areaImmediate startWork from homeShift workUnitedHealthcare
Newburgh, NY4 days ago- Description: Assisting the Restaurant General Manager, you will develop and mentor your team and ensure a positive dining experience for your customers by monitoring and reinforcing food safety procedures, maximizing store sales and profit goals, maintaining QSC standards...All shifts
Wendy's
Fishkill, NY1 day ago - Join one of the hottest global brands - with a top Franchisee - HAZA BELL! HAZA BELL has a track record of guest satisfaction, team satisfaction & internal career growth that lets your talents shine!One of the largest US Taco Bell Restaurants & Growing AnnuallyOur Leaders...
Taco Bell
Fishkill, NY3 days ago - ...work assignments. Works as part of a team to assist radiologists, technologists, co-workers, patients, and referring physician offices as needed. Education and Experience: High School degree or equivalent Minimum of 1 year of prior medical scheduling experience...Full time
- ...Salvation Army. To follow policies and procedures, work with Corps Officer(s) to coordinate aspects of the food pantry and donations,... ...programs as needed. Responsibilities Assist with the administration and coordination of all daily social service ministry...Contract workSummer holidaySeasonal workWork at officeImmediate start
Salvation Army Eastern Territory
Newburgh, NY23 hours ago - ...Job Description Commercial Loan Officer Commercial Loan Officers work to help business owners obtain funds needed to fund their businesses, purchase property, equipment, and more. The right individual will need to meet with business owners face-to-face to...
gpac
Newburgh, NY1 day ago $20 per hour
...Women's Health department in Newburgh, NY. The PSR is responsible for performing general patient registration responsibilities and office duties. Rate of pay: $20.00 per hour (plus, opportunity for quarterly incentive) Work location(s): Newburgh, NY Status: Full...Hourly payFull timeWork at officeFlexible hoursAfternoon shift$30 per hour
...The Executive Administrative Assistant at American Express in Newburgh, NY, will provide crucial support to the VP of Flight, managing schedules... ...tasks efficiently. The role demands exceptional MS Office skills and the ability to work in a dynamic environment. Candidates...Hourly payAmerican Express
Newburgh, NY1 day ago- We're Growing Our Team! This is a great opportunity at a top Ford Dealership. Perks include an excellent work environment, top pay (based on your experience) and benefits packages. Job Title: Service Advisor As a Service Advisor, you will spend your days ensuring...Local area
Sunshine Ford
Newburgh, NY1 day ago - ...skills and works collectively with physicians, clinical staff and administration. Duties and Responsibilities: Answers patient calls for the... ...of entering all patient demographic information prior to the office visit and mailing out a packet of paperwork for the patient to...Work at office
Premiere Medical
Fishkill, NY4 days ago - Position Title: Assistant Floor Manager Department: Floor Supervisor: Floor Manager FLSA: Full-Time, Hourly, 8-10 hour shift, Overtime Restaurant Depot is a wholesale cash-and-carry foodservice distributor. Our mission is to provide our customers with Savings, Selection...Hourly payFull timeLocal areaShift work
Jetro Restaurant Depot
Newburgh, NY4 days ago $16.15 - $28.8 per hour
...conferences, communication notes, and evaluations Comply with administrative policies to ensure quality of care Demonstrate precision and... ...by all HIPAA and OSHA requirements Ability to travel to other offices if needed Cross-train and help in other locations if needed...Hourly payMinimum wageFull timeTemporary workWork experience placementWork at officeLocal areaImmediate startWork from homeMonday to FridayShift workUMR
Fishkill, NY1 day ago$18 - $21 per hour
...Administrative Assistant Tectonic is actively seeking a full-time Administrative Assistant to support various departments within our Corporate Office located in Mountainville, NY. This position is ideal for an organized, detail-oriented professional with exceptional...Full timeTemporary workWork at officeFlexible hoursTectonic Engineering & Surveying Co
Cornwall, NY1 day ago$19 - $21 per hour
...Administrative Assistant Type of Position Full time Search Location(s) Wappinger Falls, NY Apply Now ( Job Brief The Administrative... ...position ensures the efficient day-to-day operation of the office by coordinating administrative functions, managing...Full timeWork at officeShift workCP Unlimited
Wappingers Falls, NY2 days ago
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