Office Administrator
Shelter Air
Company Description Shelter Air is an innovative company dedicated to elevating indoor air quality and enhancing home environments for improved occupant health and comfort. With a focus on precision and efficiency, the company customizes HVAC systems using data-driven equipment sizing to optimize energy efficiency and longevity. Shelter Air is committed to diversity and inclusion within the HVAC industry, providing education and employment opportunities for underrepresented groups. Known for its white-glove service, Shelter Air collaborates across trades to provide holistic home solutions, ensuring performance and convenience. As an industry leader, Shelter Air continues to redefine standards in indoor air quality and home comfort solutions. Role Description This is a contract Sales & Administrative Support Specialist position based in our Beacon, NY office. This is an in-office position requiring daily presence at our location. The specialist will provide crucial support to our sales team through lead tracking, proposal preparation, and customer follow-up. Key responsibilities include processing sales documentation, maintaining customer records, preparing estimates and invoices, coordinating installation schedules, and ensuring seamless communication between sales, operations, and customers. This role is essential in maintaining our high standards of customer service while supporting revenue growth. Qualifications Experience in sales support, administrative assistance, and document management, including CRM systems, proposal generation, and contract processing Strong paperwork processing skills with experience in invoicing, purchase orders, and maintaining accurate customer files Proven ability to support sales teams through lead management, appointment scheduling, and customer communication Excellent phone skills and professional demeanor for handling customer inquiries and supporting the sales process Proficiency in office software including spreadsheets, word processing, and ideally HVAC-specific software or willingness to learn Detail-oriented with strong organizational skills to manage multiple sales projects simultaneously Ability to work effectively in a fast-paced office environment and collaborate with sales and field teams Experience with QuickBooks or similar accounting software for invoice processing is highly desired Previous experience in HVAC, home services, or construction industry sales support is a strong plus Seniority Level Entry level Employment Type Contract Job Function Administrative Industries HVAC and Refrigeration Equipment Manufacturing Referrals increase your chances of interviewing at Shelter Air by 2x #J-18808-Ljbffr
- ...Office Assistant Location: 400 Westage Business Center Drive Fishkill, NY 12524 Division: Internal Medicine Classification: Full Time Non-Exempt Hourly Reports to: Administrative Supervisor Hours: MondayFriday 8:30AM-5:00PM POSITION SUMMARY: The Office Assistant...SuggestedHourly payFull timeWork at officeAll shifts
$18 - $20 per hour
...Office Clerk- Newburgh Newburgh NY 3PL - Newburgh, NY 12550 Overview Salary Range $18.00 - $20.00 Hourly Position Type Full... ...Minimum of 2 years of experience in customer service or office administrative tasks. Outstanding communication and interpersonal skills...SuggestedHourly payFull timeWork at office- ...your own home? This exciting opportunity is perfect for anyone with a variety of skills and backgrounds – whether you've been an administrative assistant, data entry clerk, typist, customer service rep, or even a driver! Why You'll Love This Job: Flexibility at Its Best:...SuggestedFull timePart timeImmediate startRemote workWork from homeFlexible hours
Maxion Corp
Fishkill, NY4 days ago $20 per hour
...Part Time Administrative AssistantOur client, a manufacturer and distributor of construction building products serving the tri-state area,... ...in administrative support or sales assistanceProficiency in MS Office and MS ExcelDependability and strong organizational skillsExcellent...SuggestedHourly payPart timeMonday to FridayManpower Inc
Fishkill, NY1 day ago- ...Job Description Job Description Job Summary: The Medical Office Clerk is responsible for performing administrative and clerical tasks that support the healthcare team in an assisted living environment. This role ensures accurate medical records management, assists...SuggestedWork at officeFlexible hours
Hedgewood Assisted Living
Beacon, NY6 days ago - ...Premier Medical Group of the Hudson Valley is seeking an Office Assistant to manage patient communications, schedule appointments, and prepare new patient paperwork. The role involves entering demographic information, printing and mailing patient packets, and supporting...Work at office
Premier Medical Group
Fishkill, NY2 days ago - ...Our company is seeking a dedicated and detail-oriented Administrative Assistant for our Newburgh office. This role is integral to the smooth operation of our office and services, reporting directly to the Director of Support Services. The successful candidate will be...Full timeWork at office
RECAP INC
Newburgh, NY15 days ago - ...Entry-Level Office Assistant Hiring entry-level office assistant to handle day-to-day operations. PT paid training leading to FT growth position. Is this you? Welcome to the ProspectBArk HQ! This is a great opportunity for college students, new grads, budding entrepreneurs...Work experience placementInternshipWork at office3 days per week
ProspectBArk
Newburgh, NY1 day ago $56k - $59k
...managing personnel and budgets. Experience with at risk youth, probation, court liaison, etc. a plus. Proficient in Microsoft Office and computer knowledge. Experience using an electronic health record (EHR) system is a plus. Bilingual (Spanish Speaking) is a...Hourly payWeekly payFull timeTemporary workWork at officeTrial periodFlexible hoursWeekend workAfternoon shift- Automotive Assistant & Service Managers Put your career into high gear with Mavis Tires & Brakes at discount prices! We're looking for full-time Automotive Assistant and Service Managers to join Team Mavis at one of our state-of-the-art automotive service and retail...Weekly payFull time
Mavis Tire
Newburgh, NY4 days ago - Data Entry Operator | Junior (Remote) Newburgh, NY, United States Job Openings Data Entry Operator | Junior (Remote) About the Job Data Entry Operator | Junior (Remote) Important: You will receive an email within the next two minutes after applying, check your inbox or...Remote work
Only Data Entry
Newburgh, NY1 day ago - Automotive Assistant & Service Managers Put your career into high gear with Mavis Tires & Brakes at discount prices! We're looking for full-time Automotive Assistant and Service Managers to join Team Mavis at one of our state-of-the-art automotive service and retail...Weekly payFull time
- We're seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following: ~ Assist with store functions and day-to-day store activities ~ Help ...Full timeContract workSeasonal workLocal area
Dollar Tree
Beacon, NY4 days ago - Embrace the opportunity to become an Assistant Manager II and play a key role in store operations, customer service, and team development. If you have experience in retail management, strong leadership, and a passion for delivering exceptional servic
Family Dollar
Beacon, NY3 days ago $14.2 - $18 per hour
Rainbow USA is recognized as one of the fastest growing junior, kids, plus, and petite, specialty apparel retail chains and has grown to over 1,000 retail stores! We have multiple retail lines that pride themselves on their impeccable customer service, strong customer ...Hourly payRainbow
Newburgh, NY2 days ago- Dollar Tree - - Responsibilities: Assist with store functions and day-to-day store activities; Help customers in a positive, approachable manner; Assist in organizing merchandise transfer from delivery truck to stockroom to sales floor; Perform opening and closing procedures...
Dollar Tree
Fishkill, NY5 days ago $18 per hour
...from Carvana to our customers! You will be responsible for the administrative aspects of registering our customers’ vehicles, to include... ...appropriate judgment calls. Regular, consistent attendance in office (no remote work allowed). Ability to obtain notary based on state...Hourly payFull timeWork experience placementInternshipWork at officeLocal areaRemote workMonday to FridayShift work- About the job Data Entry Operator | Junior (Remote) Important: You Will Receive An Email Within Next 2 Minutes After Applying , Check Your Inbox or Spam Folder For next steps. A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures...Remote job
$20 per hour
...on hold. Monitors the patient waiting area and ensures that it is kept clean and orderly. Notifies the practice manager or Administrator on Duty of patients in the waiting room with an extended wait time. Schedules appointments, changes appointments and cancels...Hourly payFull timeFlexible hoursShift work- The Beacon City School District invites applications for a Per Diem Substitute Administrator position. The role provides flexible leadership coverage for principals across four elementary schools, a middle school, and a high school within the district’s administrative framework...Daily paidFlexible hours
- Rainbow Shops - - Responsibilities: Learn and operate store following Rainbow processes; Train and motivate staff; Handle multiple tasks and prioritize work; Provide excellent customer service and maintain store standards
Rainbow Shops
Newburgh, NY3 days ago $16 - $22 per hour
Retail Service Specialist Compensation Pay Range: $16.00 - $22.00 The actual hourly rate will equal or exceed the required minimum wage applicable to the job location. Additional compensation includes annual, quarterly performance, or premiums may be paid in amounts...Hourly payMinimum wageLocal areaFlexible hoursShift workNight shiftO'Reilly Auto Parts
Newburgh, NY2 days ago- Finance Department Team Member Reviews all invoices for appropriate documentation and approval prior to entry. Monitors accounts to ensure payments are up to date. Researches and resolves invoice discrepancies and issues. Sets invoices up for payment. Answers...Flexible hours
$13.2 - $15.5 per hour
Junior Assistant Manager - Newburgh, NY Rainbow USA is recognized as one of the fastest growing junior, kids, plus, and petite, specialty apparel retail chains and has grown to over 1,000 retail stores! We have multiple retail lines that pride themselves...Hourly payRainbow Shops
Newburgh, NY3 days ago- Join one of the hottest global brands - with a top Franchisee - HAZA BELL! HAZA BELL has a track record of guest satisfaction, team satisfaction & internal career growth that lets your talents shine!One of the largest US Taco Bell Restaurants & Growing AnnuallyOur Leaders...
Taco Bell
Newburgh, NY4 days ago - ...GROW your team! And PLAY to your fullest potentialFinancial and Administrative:Utilizes training opportunities for the team such as dog... ...certain weekend/holiday hours required)Proficient with Microsoft Office Suite or related software and POS systems.Education and Experience...Work at officeImmediate startWeekend workAfternoon shiftEarly shift
Priority Dispatch
Fishkill, NY1 day ago $21 - $29 per hour
Position Summary... What you'll do... Maintains facility and sales floor safety and standards by adhering to all safety policies and procedures, including conducting regular safety sweeps, following proper forklift and hazardous material handling requirements, complying...Hourly payMinimum wageFull timeTemporary workPart timeSocket
Fishkill, NY4 days ago- Description: Assisting the Restaurant General Manager, you will develop and mentor your team and ensure a positive dining experience for your customers by monitoring and reinforcing food safety procedures, maximizing store sales and profit goals, maintaining QSC standards...All shifts
Wendy's
Newburgh, NY1 day ago - ...Management firm seeking a professional, friendly, and highly organized Administrative Assistant to support our team and provide excellent service to... .... This role is ideal for someone who thrives in a fast-paced office environment and takes pride in accuracy, organization, and...Work at office
Saranac Advisors, Inc
Newburgh, NY6 days ago - ...making preferred Background and interest in art history and arts administration preferred Knowledge, skills, and abilities Exceptional... ...with computer programs, including but not limited to Microsoft Office Suite (such as Excel and TEAMS), Paylocity, Altru, and Square,...Temporary workWork at officeLocal areaImmediate startFlexible hoursShift work
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