Office Administrator
Shelter Air
Company Description Shelter Air is an innovative company dedicated to elevating indoor air quality and enhancing home environments for improved occupant health and comfort. With a focus on precision and efficiency, the company customizes HVAC systems using data-driven equipment sizing to optimize energy efficiency and longevity. Shelter Air is committed to diversity and inclusion within the HVAC industry, providing education and employment opportunities for underrepresented groups. Known for its white-glove service, Shelter Air collaborates across trades to provide holistic home solutions, ensuring performance and convenience. As an industry leader, Shelter Air continues to redefine standards in indoor air quality and home comfort solutions. Role Description This is a contract Sales & Administrative Support Specialist position based in our Beacon, NY office. This is an in-office position requiring daily presence at our location. The specialist will provide crucial support to our sales team through lead tracking, proposal preparation, and customer follow-up. Key responsibilities include processing sales documentation, maintaining customer records, preparing estimates and invoices, coordinating installation schedules, and ensuring seamless communication between sales, operations, and customers. This role is essential in maintaining our high standards of customer service while supporting revenue growth. Qualifications Experience in sales support, administrative assistance, and document management, including CRM systems, proposal generation, and contract processing Strong paperwork processing skills with experience in invoicing, purchase orders, and maintaining accurate customer files Proven ability to support sales teams through lead management, appointment scheduling, and customer communication Excellent phone skills and professional demeanor for handling customer inquiries and supporting the sales process Proficiency in office software including spreadsheets, word processing, and ideally HVAC-specific software or willingness to learn Detail-oriented with strong organizational skills to manage multiple sales projects simultaneously Ability to work effectively in a fast-paced office environment and collaborate with sales and field teams Experience with QuickBooks or similar accounting software for invoice processing is highly desired Previous experience in HVAC, home services, or construction industry sales support is a strong plus Seniority Level Entry level Employment Type Contract Job Function Administrative Industries HVAC and Refrigeration Equipment Manufacturing Referrals increase your chances of interviewing at Shelter Air by 2x #J-18808-Ljbffr
$22 - $25 per hour
...support the business and clinical needs of each supported dental office and foster a strong team building culture. As a Dental... ...s largest dental support organization, providing non-clinical administrative support services to more than 3,000 supported doctors across 3...SuggestedDaily paidFull timeWork at officeLocal areaMonday to FridayHeartland Dental
Fishkill, NY3 days ago$23 - $27.18 per hour
...support the business and clinical needs of each supported dental office and foster a strong team building culture. As a Dental... ...s largest dental support organization, providing non-clinical administrative support services to more than 3,000 supported doctors across 3...SuggestedHourly payDaily paidFull timeWork at officeLocal areaMonday to FridayHeartland Dental
Fishkill, NY1 day ago$18 - $22 per hour
...Description Job Description Polar Plumbing, Heating & Air Conditioning in Newburgh, NY is looking to hire a full-time Office Administrator to assist with our administrative tasks and provide great customer service. Are you looking to work with a great team of...SuggestedFull timeWork at officeFlexible hours$22 - $25 per hour
Req Number 189999 Performs direct patient care under the supervision of a physician or appropriate clinician. Performs related clerical duties supporting operational needs. Responsibilities: Prepares treatment rooms for patient examinations, ensuring cleanliness...SuggestedHourly payTemporary workWork at officeFlexStaff Careers
Fishkill, NY2 days ago- ...Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-...SuggestedFull timeTemporary workWork at officeHome officeFlexible hours
Edward Jones
Newburgh, NY2 days ago $18 per hour
...from Carvana to our customers! You will be responsible for the administrative aspects of registering our customers' vehicles, to include... ...appropriate judgment calls. ~ Regular, consistent attendance in office (no remote work allowed). ~ Ability to obtain notary based...Hourly payFull timeWork experience placementInternshipWork at officeLocal areaRemote workShift workCarvana
Beacon, NY3 days ago- Mavis Tires & Brakes at Discount Prices - Automotive Assistant & Service Managers Put your career into high gear with Mavis Tires & Brakes at Discount Prices! We're looking for full-time Automotive Assistants and Service Managers to join Team Mavis at one or our state-...Weekly payFull timeLocal areaImmediate start
Mavis Tire
Fishkill, NY1 day ago - ...Position ProspectBArk HQ is hiring an entry‑level office assistant to handle day‑to‑day operations. The role starts as a part‑time... ...Responsibilities Assist with day‑to‑day office operations. Provide administrative support during training and beyond. Coordinate schedules and...Full timePart timeWork at office3 days per week
ProspectBArk
Newburgh, NY1 day ago - About Us Caf Spice is a growing, multi-site food manufacturer producing ready-to-eat meals for national retail and foodservice customers. We are seeking a Logistics Manager to coordinate all inbound and outbound transportation for our food manufacturing facility. ...Hourly payAfternoon shift
Cafe Spice
Beacon, NY22 hours ago - About UniUni UniUni, a North American leader in last-mile logistics, delivers tens of millions of parcels annually in Canada, from Coast to Coast, and is rapidly expanding across the United States. Founded in 2019, UniUni's tech-driven innovation and crowdsourcing...Local area
UNIUNI
Newburgh, NY2 days ago - ...visitors. The Patient Services Representative receives payments from patients, issues receipts and posts payment data. Schedule: Office is open seven days a week, 365 days a year. This role would consist of a 38-hour work week, (4 -10-hour shifts) between the hours...Temporary workWork at officeImmediate startWork from homeShift work
Reliant Medical Group
Newburgh, NY1 day ago $17 - $20 per hour
...appropriate orientation for preparatory and safety protocols, and provide directions to facilities if needed. Coordinate with the back-office staff for timely and effective care of patients Demonstrates competency regarding the need to safeguard patient property and...Hourly payWork at officeImmediate startRadNet
Newburgh, NY4 days ago- Data Entry Operator | Junior (Remote) Beacon, NY, United States Job Openings Data Entry Operator | Junior (Remote) Important: You Will Receive An Email Within Next 2 Minutes After Applying, Check Your Inbox or Spam Folder For Next Steps. A Data Entry Clerk, is...Remote work
Only Data Entry
Beacon, NY2 days ago - We're seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following: Assist with store functions and day-to-day store activities Help customers in a ...Contract workPart timeSeasonal work
Dollar Tree
Newburgh, NY1 day ago $20.81 per hour
...irregular hours and frequent schedule changes. Position may require minimum height of 60 inches. Must be proficient with Microsoft Office applications. Preferred Qualifications Prior healthcare or phlebotomy experience (CNA, MA, EMT, etc.). Prior leadership experience....Temporary workWork at officeLocal areaFlexible hoursNight shiftEarly shiftAmerican Red Cross
Newburgh, NY2 days ago$19 - $21 per hour
Assistant Manager – Lead, Grow, Succeed With Dunkin' At Southpaw, our Assistant Managers aren't just running shifts—they're developing teams, driving results, and creating positive guest experiences every single day. If you're a natural leader who thrives in a fast-...Flexible hoursShift workDunkin'
Newburgh, NY2 days ago$23 - $26 per hour
Are You Craving A Career With An Industry Leader? Panda Express is searching for experienced leaders to join our store management team. Panda is 100% committed to the professional and personal development of our family of associates. That's why we offer paid Store Management...Hourly payFull timeTemporary workLocal areaFlexible hoursPanda Restaurant Group
Newburgh, NY4 days ago$17.1 - $20.52 per hour
...the global street culture community. Therefore, we work closely with key figures from the scene like DJ Khaled, our Chief Creative Officer. But whether it's sponsorships or developing grassroots projects - we prioritize giving back to the community in everything we do....Hourly payFull timeWorldwideFlexible hoursShift workSnipes
Newburgh, NY3 days ago- Description: Assisting the Restaurant General Manager, you will develop and mentor your team and ensure a positive dining experience for your customers by monitoring and reinforcing food safety procedures, maximizing store sales and profit goals, maintaining QSC standards...All shifts
Wendy's
Fishkill, NY3 days ago - Join one of the hottest global brands - with a top Franchisee - HAZA BELL! HAZA BELL has a track record of guest satisfaction, team satisfaction & internal career growth that lets your talents shine!One of the largest US Taco Bell Restaurants & Growing AnnuallyOur Leaders...
Taco Bell
Fishkill, NY22 hours ago - ...are endless. We offer many positions that allow an employee to grow as much as they choose. From Sales, Service, Technicians, Administrative, Managerial, front of the house or back of the house, you will learn so much from all our employees, most of whom have worked with...Hourly payWeekly payFull timeTemporary workLocal areaWeekend workDay shiftAfternoon shift
Healey Brothers
Fishkill, NY1 day ago - Service Advisor Healey Brothers has been serving the Hudson Valley for over 40 years, earning a reputation for integrity, quality, and customer satisfaction. At Healey Brothers Cadillac, we take pride in delivering an exceptional service experience and that starts with...Contract workLocal area
Healey Brothers Automotive
Newburgh, NY3 days ago $15.5 - $16 per hour
A leading retail store in Newburgh is seeking a Customer Service Associate to provide an excellent shopping experience. Responsibilities include assisting customers, managing cash transactions, and maintaining store cleanliness. Preferred qualifications include a high ...Hourly payPart timeDollar Tree Stores
Newburgh, NY1 day ago- Dormont Manufacturing Co in Newburgh, NY, is seeking a part-time Customer Service Associate to enhance the shopping experience. Responsibilities include assisting customers, managing sales transactions, and maintaining store cleanliness. The candidate should ideally have...Part time
Dormont Manufacturing Company
Newburgh, NY1 day ago $16 - $16.65 per hour
Key Responsibilities Customer Service Provides SMART customer service at all times through the daily execution of Lowe’s customer service policies, procedures and programs Builds relationships with vendors by providing direction and checking to ensure merchandise resets...Hourly paySeasonal workLocal areaWeekend workDormont Manufacturing Company
Newburgh, NY3 days ago$16.15 - $28.8 per hour
...conferences, communication notes, and evaluations Comply with administrative policies to ensure quality of care All employees are expected... ...set schedule and arrive on time Ability to travel to other offices if needed Access to reliable transportation and valid US driver...Hourly payFull timeTemporary workWork experience placementWork at officeLocal areaMonday to FridayUnitedHealth Group
Fishkill, NY4 days ago- ...Salvation Army. To follow policies and procedures, work with Corps Officer(s) to coordinate aspects of the food pantry and donations,... ...programs as needed. Responsibilities Assist with the administration and coordination of all daily social service ministry...Contract workSummer holidaySeasonal workWork at officeImmediate start
- ...are endless. We offer many positions that allow an employee to grow as much as they choose. From Sales, Service, Technicians, Administrative, Managerial, front of the house or back of the house, you will learn so much from all our employees, most of whom have worked with...Hourly payWeekly payFull timeTemporary workDay shift
Healey Brothers Automotive Group
Fishkill, NY1 day ago - ...are endless. We offer many positions that allow an employee to grow as much as they choose. From Sales, Service, Technicians, Administrative, Managerial, front of the house or back of the house, you will learn so much from all our employees, most of whom have worked with...Weekly payFull timeTemporary workLocal areaDay shift
- ...are endless. We offer many positions that allow an employee to grow as much as they choose. From Sales, Service, Technicians, Administrative, Managerial, front of the house or back of the house, you will learn so much from all our employees, most of whom have worked with...Hourly payWeekly payFull timeTemporary workLocal areaWeekend workDay shiftAfternoon shift
Healey Brothers Automotive
Fishkill, NY2 days ago
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