Payroll Specialist

Job Description

Job Description

Payroll Specialist / Admin
Full-Time | Direct Hire | On-Site | Miami Lakes, FL 33014

About Client
Client is a professional services firm providing payroll processing, fractional HR, business consulting, and retirement administration for growing businesses. We serve as a trusted back-office partner to our clients helping them stay compliant, operate efficiently, and scale with confidence. Our team is hands-on, relationship-driven, and deeply committed to delivering reliable support to the businesses we serve.

Role Overview
Client is looking for a sharp, experienced Payroll Specialist / Admin to serve as a key right-hand resource to our team. In this role, you will be the primary point of contact for a portfolio of trusted clients, handling payroll review, compliance questions, and day-to-day support. You will not be processing payroll directly our clients submit their own payroll runs but you will be reviewing submissions for accuracy, flagging issues, and providing expert-level guidance on payroll rules, taxes, and compliance.

This is a role for someone who knows payroll inside and out.

Key Responsibilities
Manage an assigned portfolio of payroll clients daily serving as their primary point of contact
Review client-submitted payroll runs for accuracy and compliance, then release and approve through ADP RUN (1030 payroll submissions per day)
Reconcile weekly payroll numbers against pre- and post-tax benefit deductions including 401k, FSA, HSA, Group Term Life, and other voluntary and involuntary deductions
Log into client 401k and benefits reporting systems to enter and submit deduction amounts each payroll cycle
Ensure accurate calculation and handling of pre-tax vs. Roth (post-tax) contributions and deductions
Provide application and navigation support on ADP RUN guiding clients on how to locate reports, make configuration changes, and resolve system questions
Handle client inquiries via phone and email on payroll processing, payroll taxes, deductions, garnishments, and compliance
Support bookkeeping and reconciliations in QuickBooks Online
Assist with HR administration, benefits administration, and client onboarding as needed
Maintain accurate, organized client records and documentation

Payroll Knowledge Requirements
Candidates must demonstrate a strong working knowledge of the following payroll concepts:
Multi-state payroll processing and compliance
FICA Social Security and Medicare tax calculations and employer/employee splits
Federal, state, and local income tax withholding and remittance
Garnishments and wage assignments setup, calculation, and compliance
Pre-tax deductions 401k, FSA, HSA, health insurance premiums, Group Term Life
Post-tax / Roth contributions and after-tax benefit deductions
Benefit accruals and reconciliations matching payroll deductions to benefits reporting systems
Voluntary and involuntary deductions proper classification and processing
Wage and hour laws federal and state overtime rules, pay frequency requirements
Payroll compliance and reporting timely tax filings, year-end W-2 processing, and regulatory adherence

Required Qualifications
Bilingual English and Spanish fluency required (written and verbal)
Minimum 3+ years of hands-on payroll processing or payroll support experience
Must be able to work on-site 5 days per week at the Miami Lakes, FL office
Experience with ADP RUN required
Proficiency in QuickBooks Online
Comfortable managing high-volume, deadline-driven workload 10 to 30 payroll submissions per day
Excellent client-facing communication skills professional, responsive, and able to explain complex payroll topics clearly
Highly organized with strong attention to detail and ability to manage multiple accounts simultaneously
Self-starter who can take full ownership of an assigned client portfolio independently

Nice to Have
HR administration or benefits administration background
Experience with 401k plan administration and benefits reconciliation
FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional)
Experience at a payroll service bureau, HCM provider, or outsourced HR/payroll firm
Familiarity with COBRA, FSA administration, and benefit accrual calculations
Familiarity with ADP Workforce Now or other ADP platforms

To apply, contact:
JC Silva | InterAction24 | View email address on ziprecruiter.com | ia24now.com