Office Administrator

Salary Range: $33-$40/hr based on experience About Us Design Focus International is an award winning landscape architecture, construction, and maintenance firm. We provide high-end landscape architecture, design, drafting, site analysis, and full-scale project management to residential and commercial clients. We pride ourselves on a personal approach to our clients, exceptional attention to detail, and maintaining long-standing relationships with quality craftspeople and vendors. Position Overview We are seeking an organized, detail-oriented, and proactive Office Administrator to oversee day-to-day administrative operations, financial workflows, invoicing, payroll coordination, project management, client intake, and construction bidding support. In this role, you will serve as the central backbone of office operations, acting as the primary liaison between internal staff, subcontractors, clients, and external vendors. Key Responsibilities Day to day administrative operations Project coordination and communication between clients and staff Comprehensive administrative support, maintaining accurate records and efficient correspondence handling Ordering and coordinating deliveries for office supplies and project materials Expense & receipt management Monthly accounts payable and accounts receivable tracking Weekly timecard management Payroll processing Client intake and invoicing Construction estimation and bidding support Qualifications & Requirements Experience: 2+ years of experience in office administration, bookkeeping, or office management (experience in landscape design, architecture, construction, or trade services is a strong plus), proficiency with QuickBooks Online required Software Proficiency: QuickBooks Online (QBO), Microsoft Excel, Microsoft Word, Adobe Acrobat High attention to detail and accurate numerical entry. Strong verbal and written communication skills in English, bilingual Spanish is a plus. Ability to multitask, manage recurring weekly/monthly checklists, and meet tight payment deadlines. Benefits & Working Conditions Travel: Some travel in the SF Bay area and Santa Cruz required #J-18808-Ljbffr