Hybrid Administrative Associate 3

Administrative Associate 3

Pay Rate: $38/hr

Employment Type: Contract

Duration: 12 Months

Schedule: Monday Friday | (3 days in-office) (Monday, Wednesday, Thursday)

Location: Stanford, CA (Hybrid)

Job Code: JPC-12713

Tekberry is seeking a highly qualified Administrative Associate 3 to work with our client, an internationally renowned university.

We are actively seeking a highly motivated candidate to perform a variety of administrative functions, including strong organizational and communication skills, calendaring, and financial processing experience, as well as those who demonstrate a strong track record in schedule and project management.

Job Duties:

• Provide general administrative support including calendaring, meeting scheduling, travel management, and processing reimbursements.

• Respond to inquiries and determine and take appropriate action as required.

• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events

• Schedule/Calendar management, travel arrangements, event planning, purchasing/reimbursements, project management, contract submissions, IRB (Institutional Review Board) submissions

• Knowledge in admin personnel onboarding/offboarding

• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.

Requirements:

Knowledge, Skills and Abilities:

• High school diploma and 5-10 + years of high-level admin experience, or combination of education and relevant experience.

• Proficient computer skills and demonstrated experience with office and email software.

• Strong organizational skills and attention to detail.

• Strong verbal and written communication skills.

• Excellent customer service and interpersonal skills.

• Ability to prioritize and multi-task

• Experience in academic or medical center environment.

• Experience in navigating Stanford Financial management tools such as Oracle

• Experience in coordination of event and logistics

• Experience with project management tools

As a Tekberry W2 employee, you will have access to health benefits, including medical, dental, and vision coverage, based on eligibility.

Tekberry is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Tekberry is a certified Minority Business Enterprise (MBE) and Disadvantaged Business Enterprise (DBE).

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