Administrative Assistant
EMCOR Group
About Us
We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.
Job Summary
Shambaughis looking for a Contracts Administrative Assistant. In this position you will be responsible for assisting with scanning, copying, mailing, and logging construction contracts.
#shambaugh #LI-DF #LI-Onsite
Essential Duties & Responsibilities
Work closely with the contracts team to ensure timely and accurate recording of all contracts throughout the various phases
Scan, copy, and mail contracts and keep records as needed on the status of projects
Maintain accurate electronic records of all contracts
Research and retrieve archived documents
Maintain confidentiality
Send emails as needed to internal customers to follow up or acknowledge information that is needed
Request COI's for new Clients and Maintain COI's for existing Clients
Submit Monthly Hours for appropriate Clients
Complete all Owner Client Specific Information - if applicable
Make sure our grades with Clients are B's and above
Get help from appropriate people as needed
Other duties as requested
Qualifications
Proficiency in computer usage and above basic Microsoft Office & Windows skills required
Experience with AS400 a plus
Communication, planning, organizational skills via verbal, written, and electronic mediums
Quality Control skills - accuracy and thoroughness
Quantity - strong work ethic, able to multi-task and quickly shift priorities
Regular and reliable attendance, including the ability to work extended hours and weekends as required
Equal Opportunity Employer
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Affirmative Action Policy
Please review ourAffirmative Action Policy ( .
Notice to Prospective Employees
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here ( . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
Email a Friend Email a Friend
Software Powered by ICIMS (
Job Locations US-IN-South Bend
ID 2026-52311
Company Shambaugh & Son, L.P.
Category Administrative Services
Position Type Full-Time
Location Type Onsite
Posted Date 11 hours ago (9/3/2026 12:48 PM)
- ...Administrative Assistant This position is based on a project site in South Bend, IN. ArchKey is one of the nation's largest privately held specialty trade installation and integrated facility service companies. We are a leader in designing, building and maintaining...SuggestedFor subcontractorWork at officeFlexible hours
ArchKey Solutions
South Bend, IN2 days ago $17.04 per hour
Administrative Assistant - Mishawaka Are you looking for a rewarding and supportive work environment with opportunities to grow? Join Oaklawn, where hope and healing begin, in addressing the mental health needs of our community. Who We Are Oaklawn is the leading...SuggestedFull timeWork at officeFlexible hoursAfternoon shiftOak Lawn
Mishawaka, IN1 day ago$17.04 per hour
Administrative Assistant Are you looking for a rewarding and supportive work environment with opportunities to grow? Join Oaklawn, where hope and healing begin, in addressing the mental health and substance use needs of our community. Who We Are Oaklawn provides...SuggestedFull timeWork at officeWeekend workOaklawn
South Bend, IN1 day ago- ...Contracts Administrative Assistant Shambaugh is looking for a Contracts Administrative Assistant. In this position you will be responsible for assisting with scanning, copying, mailing, and logging construction contracts. Essential Duties & Responsibilities...SuggestedWork at officeShift workWeekend work
Shambaugh
South Bend, IN22 hours ago $19 - $22 per hour
...Job Description Administrative Assistant - Quality Verification Location: Mishawaka, Indiana Hourly pay $19-$22/hr Position SummaryOur client is seeking a detail-oriented Administrative Assistant to support Quality Verification activities within a manufacturing...SuggestedHourly payWork at officeShift workMed-National Staffing Inc.
South Bend, IN3 days ago$16 - $22 per hour
...Administrative Assistant Hot Job PEI-Genesis SB - South Bend, IN 46628 Overview Salary Range $16.00 - $22.00 Hourly Level Entry Position Type Full Time Education Level High School Category Admin - Clerical Description *Equal Opportunity Employer Veterans...Hourly payFull timeWork at officeWorldwide$15 per hour
...Administrative AssistantThe Administrative Assistant provides general office support for the Vice Chancellor of Ivy+ Career Link and the entire Career Link team, including working collaboratively with internal and external stakeholders to successfully implement metrics...Part timeWork experience placementWork at officeIvyTech
South Bend, IN12 hours ago- ...Job Description Job Description Role and Responsibilities Reporting to the Principal, the PSOE Administrative Assistant will assist in the institution’s management of front office relations, data management, student records, and school events. They will develop...Work at officeLocal areaWeekend workAfternoon shift
Paramount Schools of Excellence, Inc
South Bend, IN3 days ago - Time Commitment: Dependent on your speed. Probably 4-5 hours a week to start. Time is at your discretion and done from the comfort of your home. This is a skilled role and a permanent role so a long-term commitment is needed. You also need to be very, very detail oriented...Permanent employmentLive inWork at office
The Meow Mission
South Bend, IN1 day ago - ...Reports to the Director, Assistant Director, Manager, or designee. In accordance with policies and procedures provides for the daily scheduling of patients. Prepares reports on the provision of services to the clinical and/or professional team per established schedule....Second jobWork at officeShift work
Beacon Health System
South Bend, IN2 days ago - ...Job Description The Branch Operations Assistant addresses all customer and branch inquiries under the direction of the Branch... ...suite of services aimed at maximizing vehicle value, reducing administrative costs, shortening selling cycle time and delivering the highest...Full timePart timeWork at officeImmediate start
Ritchie Bros.
South Bend, IN4 days ago - ...every patient we serve. Benefits: • Comprehensive medical, dental, and vision benefits that include healthcare navigation assistance. • Access to a mental health benefit at no cost. • Employer provided life and disability insurance. • $5,250 Tuition Reimbursement...Work at officeImmediate startMonday to Friday
The South Bend Clinic
South Bend, IN1 day ago - ...Branch Administrative Assistant CrossCountry Mortgage (CCM) is the nation's number one distributed retail mortgage lender with more than 9,000 employees operating over 700 branches and servicing loans across all 50 states, D.C. and Puerto Rico. Our company has been...Temporary workWork at office
CrossCountry Mortgage
Mishawaka, IN12 hours ago - ...AND CORE COMPETENCIES Education: High School graduate level required. For SJPN: High school equivalent or 1 year medical assistant program or an accredited two-year medical assisting program. Experience: 2 year's experience. Knowledge in medical terminology,...Full timePart timeWork at officeLocal areaShift workDay shift
Trinity Health
Mishawaka, IN1 day ago - ...personnel and obtain needed signatures in a timely manner Provide general administrative support to the team, including filing, scanning, electronic record updates, and scheduling tasks as needed Assist with preparing materials for internal reviews and presentations...Contract workWork at officeShift work
Contractor Company
Mishawaka, IN11 days ago - Summary This position is primarily responsible for assisting the Property Manager in effectively managing all office/administrative tasks of the assigned property by performing the following duties. Essential Duties and Responsibilities Conduct all business in accordance...Part timeWork at officeImmediate start
$20.41 - $25.52 per hour
...situations. Location ~ German Branch Library ~52807 Lynnewood Avenue | South Bend, IN 46628 About the Job The City Branch Assistant Manager helps patrons use the library, connecting community members with reading, library materials, digital access, and special...Hourly payFull timeWork at officeFlexible hoursAfternoon shiftSt. Joe County Public Library
South Bend, IN8 days ago- ...sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at ****@*****.***. Our Work...Full timeWork experience placement
- ...Receptionist/Administrative Assistant This role is located in Elkhart, Indiana. Want to be a part of a family-oriented company that is results driven and focused on changing and keeping up with growth? Then Sirco Industries has a place for you! Who We Are:...Work at officeFlexible hoursWeekend work
HR Collaboration Group LLC
Elkhart, IN4 days ago $20 per hour
...country.Job SummarySummary: Responsible for clerical functions and administrative support of food service programs. Essential Duties and... ...and client centric manner.Maintain confidential personnel files.Assist management staff in preparing confidential employment and labor...Remote workCompass Group
Notre Dame, IN12 hours ago$20 per hour
...number 1567405 . The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass Group. Message... ...Summary: Responsible for clerical functions and administrative support of food service programs. Essential Duties...Remote workCompass Group
Notre Dame, IN1 day ago$35k - $60k
...Job Description Job Description Burkey Real Estate is hiring an Administrative Assistant to help drive the day-to-day operations of a growing real estate team. This is a high-impact role for someone who is organized, detail-oriented, learning-based, proactive, and...Contract workWork at officeBurkey Real Estate
Granger, IN11 days ago- ...Administrative Assistant III The Administrative Assistant III provides high level administrative support to include complex and confidential functions on behalf of a department head or large department, to complete assigned tasks and projects of a complex nature. Assigned...Work at office
Trice Healthcare
Elkhart, IN4 days ago - ...Job Type Full-time Description Position Summary The Administrative Assistant provides front desk support to the branch manager and sales staff in a branch environment by greeting visitors and managing phone calls and inquiries. Responsibilities include...Full timeContract workWork at office
Ruoff Home Mortgage
Elkhart, IN3 days ago - ...LifeWise Administrative Assistant As the LifeWise Administrative Assistant, you have excellent communication and interpersonal skills. You will assist the Program Director with the day-to-day operations that are essential to the success of the LifeWise program....Hourly payPart timeWork at officeLocal areaRemote work
LifeWise Academy
Elkhart, IN1 day ago $17.27 - $18 per hour
...Administrative Assistant Opportunity - Our Best Life Companies Grow Your Career with a Team That Feels Like Family At Our Best Life Companies, you'll have the opportunity to work alongside an incredible team of dental professionals in a supportive and fast-paced...Hourly payWork at officeOur Best Life Companies
Granger, IN3 days ago- ...Auto Driveaway LLC, one of the largest professional driveaway companies in the US, is seeking an experienced, professional Administrative Assistant to join our team in Elkhart, IN. This team member will provide administrative support to the operations team through the...Full timeTemporary workWork at officeRelocation
Auto Driveaway Franchise Systems LLC
Elkhart, IN2 days ago - ...Job Description Job Description Position Overview: We are seeking a motivated and detail-oriented Office Assistant to join our construction team. We are looking for individuals who are eager to learn, adaptable, and willing to take on various tasks to support our...For contractorsWork at office
CBS Service
South Bend, IN11 days ago - .... Essential duties and responsibilities include greeting and assisting visitors, answering telephones and directing calls, performing... ...Task assignments for this position are made by the building administrator according to each school's specific needs. Follow other directives...Work at office
- ..., Medicare and agency reports, ensure posting of ancillaries, and perform month-end close procedures. Provide supervision and assistance to the A/P Specialist, Receptionist, and other business office care team members. Perform other tasks as assigned. Must demonstrate...Daily paidWork at office
Majestic Care
South Bend, IN3 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!
- administrative assistant South Bend, IN
- operations administrative assistant South Bend, IN
- administrative assistant police department South Bend, IN
- administrative assistant/recruiting South Bend, IN
- operations assistant South Bend, IN
- administrative associate South Bend, IN
- engineering team administrator South Bend, IN
- administrative assistant logistics South Bend, IN
- administrative assistant work online from home South Bend, IN
- team administrator South Bend, IN