Construction Project Coordinator

Job Description

Job Description

CONSTRUCTION ProJECT CooRDINATOR | KAIYUH SERVICES, LLC.

Job Title: Construction Project Coordinator

Tier: II

Type of Position: Full-Time, Regular

Schedule: M-F (40 hrs)

Location: Dayton, OH WPAFB

Travel Requirements: No travel required

FLSA Classification: Exempt

Reports to: Contract Manager

JOB OVERVIEW

Kaiyuh Services is seeking a highly organized and dependable Construction Project Coordinator to support a federal project team located at Wright-Patterson Air Force Base in Dayton, Ohio.

This position plays an important role in helping projects and office operations run smoothly by supporting project managers, subcontractors, invoicing, scheduling, documentation, and day-to-day administrative functions.

The ideal candidate is detail-oriented, comfortable working with numbers and spreadsheets, capable of managing multiple priorities, and able to work independently with limited supervision while also collaborating effectively with a team.

This is an excellent opportunity for a motivated administrative professional seeking a stable, full-time position with strong benefits and long-term growth potential in a professional office environment.

RESPONSIBILITIES

Project & Administrative Support

• Support Project Managers and the Contract Manager with day-to-day project coordination and office support.
• Maintain organized project files, documentation, correspondence, and subcontractor records.
• Assist with scheduling meetings, tracking deadlines, and monitoring project documentation.
• Perform general administrative duties including answering phones, filing, scanning, and maintaining office organization.
• Support proposal and estimate preparation as needed.

Invoice & Documentation Coordination

• Review invoices, labor hours, and supporting documentation for accuracy and completeness.
• Track payables, receivables, subcontractor paperwork, and invoice submissions.
• Prepare and track project-related forms, modifications, and close-out documentation.

Team Coordination

• Communicate professionally with subcontractors, vendors, corporate staff, and project teams.
• Operate independently while balancing multiple responsibilities and priorities.
• Help maintain a professional, organized, and collaborative office environment.

REQUIREMENTS

• Associate's degree preferred.
• Minimum of 2 years of comparative experience; or equivalent combination of education and experience.
• Experience in a construction or engineering setting preferred.
• Demonstrated proficiency with Microsoft Windows, Microsoft Office 365, Teams, and a web collaboration tool such as SharePoint.
• Experience completing pre-construction documents and tracking the progress of submittals preferred.
• Experience in Alaska Native Corporations preferred but not required.
• Ability to pass a background check and drug screening.

OUR COMMITMENT TO YOU

At KSL, we empower our employees in their careers. When you work with us, we will encourage you to follow your passions, and we promise to be committed to your safety, well-being, and professional development.

We treat our team members well – because it's the right thing to do, and because it makes good business sense. At KSL, you will contribute to our mission, making a difference in the lives of our Alaska Native shareholders community. We work with our clients to develop creative solutions with an emphasis on our respect for our land, culture, language, tradition, and one another.

WORK ENVIRONMENT

This position will primarily work in an office setting. The office environment is professional, collaborative, and conducive to focused work. The typical office amenities and equipment, including computers, phones, and other necessary tools, will be provided.

PHYSICAL DEMANDS

SEDENTARY WORK

The position involves predominantly sedentary work. Most tasks will be performed while sitting at a desk or a computer workstation.

SCREEN TIME

Extensive use of computer screens and keyboards is required. The role involves working in various software applications and may require extended periods of screen time.

LIFTING & CARRYING

Minimal physical effort is required. Occasionally, the employee may need to lift or carry light office supplies or materials.

MOBILITY

The employees will need to move around the office to attend meetings, access shared resources, and collaborate with team members.

OCCUPATIONAL HEALTH & SAFETY

The company is committed to maintaining a safe and healthy working environment. All employees are expected to adhere to safety guidelines and report any safety concerns.

ACCOMMODATIONS

The company is committed to providing reasonable accommodations to employees with disabilities. Individuals with specific accommodation needs are encouraged to discuss them with the Human Resources Department.

ABOUT KAIYUH SERVICES, LLC

Our parent company, Gana-A'Yoo, Limited is an Alaska Native-Owned Village Corporation serving its more than 2,000 Native shareholders and four villages located along the Yukon River. Alaska Native Corporations are the result of the passage of the Alaska Native Claims Settlement Act, which was signed into law in 1971. The act was intended to resolve long-standing issues surrounding aboriginal land claims, to stimulate economic development throughout Alaska, as well as to settle land and financial claims.

As a historically nomadic people who relied on each other, the concept of sharing is essential in Athabascan tradition. For thousands of years small groups would band together to share resources, helping to ensure both the success and survival of the group. In the Koyukon Athabaskan language, Gana-A'Yoo means "friends together," which is reflected in our logomark's firm arm grip and the value we place on building long-term relationships.

This was the underlying sentiment in 1978 when the shareholders of the villages of Galena, Koyukuk, Nulato and Kaltag made the decision to join together as "friends" and merge into one for-profit village corporation. The company has strong social and cultural ties to its villages and is committed to meeting its economic, social, and cultural obligations to its shareholders.

EQUAL OPPORTUNITY STATEMENT

KSL is an equal opportunity employer. All qualified applicants will receive consideration for employment, without regard to race, color, sex, national origin, religious beliefs, age, disability, U.S veteran status, or any other legally protected characteristics.