Grants Writer & Contract Manager

Grants Writer & Contract ManagerJoin an organization at the forefront of improving health by transforming care through Centering® groups.Centering Healthcare Institute ("CHI") is a non-profit organization that collaborates with healthcare providers across all sectors to transform healthcare. Our mission is to champion and advance the evidence-based Centering group model of care to transform how healthcare is practiced and experienced, empowering healthcare providers and patients to improve health outcomes. We empower patients, strengthen patient-provider relationships, and build communities through three main components: health assessment, interactive learning, and community building.We are dedicated to creating a future where the risk of preterm birth, the inequities faced by Black women in pregnancy-related outcomes, and the disparities in early childhood are significantly reduced—ensuring that every child has the potential to enjoy better life chances, social and economic opportunities, and overall well-being. With over two decades of experience as the leading resource for group care, we have developed and sustained the Centering model in nearly 500 practice sites and some of the largest health systems in the world.The RoleThe Centering Healthcare Institute is recruiting a Grants Writer & Contract Manager (GWCM) to support CHI's ambitious growth plan and focus on increasing institutional support. Reporting to the Sr. Manager of Philanthropy, the GWCM will be responsible for conducting the full range of activities required to prepare and submit timely, accurate, compelling, polished proposals (including budgets) to foundation, corporate, contract, and government sources. They will work closely with program directors to ensure the smooth development and execution of grant requests for proposals, reports, agreements, and compliance measures.Key ResponsibilitiesGrant Writing, Reporting & Contract Management (70%)Research and track upcoming grant opportunities that CHI qualifies for using several sourcesCoordinate the development of grant requests by establishing timelines that outline tasks, assignments, and deadlines; meet all deadlines; facilitate timely communications with program leadership; collect grant submission materials from Programs and FinanceDraft and edit high-quality, compelling LOIs, grant proposals, grant reports, and acknowledgment lettersCollect data and study findings to support grant proposals and reports. Particular attention to checking for completeness against grant instructions and ensuring compliance and regulatory requirementsDevelop grant templates and master files, collect standard organizational attachments, and develop a range of resource tools for grant submissionsCopy, collate, package, and submit final grant materials per grant instructions and within funder deadlinesWork within funder online portals and maintain passwords for accessLiaise with funders as needed around grant reporting questions and grant submissionsEstablish and maintain positive and professional working relationships with private grantors, corporate funders, and governmental agenciesEngage in donor relations with grant-related funder contacts, track acknowledgments, and execute thank you letters to fundersMeet with funders for unawarded grants and collect and track feedback for future submissions and improvementReview, summarize, and track data on grant application outcomesOversee and track all grant milestones including, but not limited to, proposals in development, proposals submitted to funders, proposals that have been issued or canceled, deliverable deadlines, and awardsSupport communications around funder acknowledgment and grant announcements via the website, e-newsletters, and social mediaWork with IT, Programs, and other departments on data collection efforts needed for completing reports and writing grant proposalsMaintain a reporting calendar and submit grant and contract proposals in a timely manner.Process Management (30%)Support the development and management of the CHI grants management program, including helping to build tools, processes, and infrastructure for grant and reporting processes and cross-collaboration around grant and reporting with different CHI teamsWork closely with grants and revenue team members in Accounting around grant allocations for expense and revenue based on grant contracts.Manage the full cycle of grant work at CHI from idea inception through reporting on awarded contracts.Launch and manage a cross-collaborative grants & contracts team, which includes regular meetings to decide on new grants, discuss potential contracts, discuss awarded grant requirements, and onboard team members managing the grants to ensure they know their role within the contract. Work with cross-team members on grant tracking, follow-up, regulations, and reporting.Responsible for tracking programmatic funding needs and grants fundraising strategyResearch prospective grant sources (private, corporate, and government) compatible with CHI's mission, values, and programs in support of the institute's strategic and program goals and calendaring those prospects into the annual grant strategyReporting Structure and Key RelationshipsThis position reports to the Sr. Manager of Philanthropy and works closely with the Chief External Engagement Officer, Business Development, and Philanthropy Associate Team membersQualifications and RequirementsExperience:3-5 years of grant writing and reporting experience in a non-profit setting, preferably focused on Health, Birth, or Reproductive EquityExperience managing 3-5 reports and grant submissions per month and over 50 contracts at a timeExpertise in contract tracking and contract compliance workStrong written communication skills; demonstrated ability to write clear, structured, articulate, and persuasive proposals and reportsAbility to track and meet deadlinesMotivated self-starter with the ability to work independently with purpose and accuracy in a fast-paced environmentExperience with Salesforce is strongly preferred, and reporting databases such as Power BI are preferredExperience developing new policies, processes, and toolsStrong project management skillsDemonstrate leadership ability, team management, and interpersonal skillsExceptional process management skillsPossess a high level of personal integrity, good judgment, and maturityBrings a collaborative and flexible style, with a strong service mentality; a team player who is committed to continuous professional development for themselves and their staffDemonstrated resourcefulness in setting priorities, proposing new ways of creating efficiencies, and guiding investment in people and systemsStrong analytical skillsMotivated by the mission of CHI and the Centering modelSkills:Outstanding interpersonal, teamwork, and collaboration skills;Exceptional written and verbal communication skills;Strong communication, leadership, and team-building skillsExcellent organizational skills and attention to detail;Proficient in Microsoft Office and project management software (Asana, Monday.com or equivalent);Proficient in Instrumentl, Donor Search PlatformDemonstrated ability to maintain the highest ethical standards, including confidentiality and handling sensitive situations and information with the utmost discretion and diplomacy.Cultural Sensitivity:Commitment to ideals of justice, equity, diversity and inclusion; and to fostering an anti-racist work culture and to anti-racist principles and learning.Ability to uphold our core values of Accountability, Diversity & Equity, Partnership, Data-Driven decision-making, and Community.Working ConditionsThe Grants Writer & Contract Manager operates in a remote office-like environment. While adhering to a standard full-time work schedule, working irregular hours may be necessary. We prioritize adaptability, iterative approaches, and cross-functional collaboration, fostering a culture of continuous improvement and innovation.Communication: Regular check-ins via [communication tools, e.g., Microsoft Teams, Zoom, email] are required to maintain alignment, productivity and collaboration.Productivity: Must be able to meet deadlines and deliver high-quality work without direct supervision. This utilizes standard office equipment such as computers, phones, photocopiers, and audiovisual systemsTravel: Up to 10% travel to various locations may be expected for attending conferences, staff meetings and retreats, and any other relevant event.Compensation and BenefitsThe salary range for the Grants Writer & Contract Manager role is $81,000-90,000, based on the qualifications and years of relevant experience the selected candidate brings.CHI offers a comprehensive benefits package