Foreclosure Legal Assistant

Job Description

Job Description

Job Title: Foreclosure Assistant

Department: Foreclosure 

Reports to: Foreclosure Manager/Supervisor

Location: Pompano Beach, FL

FLSA Status: Non-exempt

Job Summary
The Foreclosure Assistant provides administrative and case support to attorneys and paralegals managing a high-volume foreclosure caseload. This role is responsible for assisting with document preparation, maintaining case files, coordinating communications, and tracking deadlines throughout the foreclosure process.

Key Responsibilities

Case Management & Intake

• Assist with the intake and setup of new foreclosure referrals
• Maintain and update case files within the firm’s case management system
• Ensure all case information is accurate and up to date

Document Preparation

• Prepare foreclosure-related legal documents, including complaints, notices, motions, and supporting materials for attorney review
• Review documents for completeness and accuracy before filing

Court Filings & Deadline Tracking

• File legal documents through electronic court filing systems
• Monitor and track deadlines, hearing dates, and filing requirements
• Maintain detailed and accurate records of case activity

Communication & Coordination

• Coordinate the service of process with third-party vendors
• Communicate effectively with attorneys, paralegals, and team members
• Provide professional and courteous interaction with clients when needed

Qualifications

• 1+ years of experience in Foreclosure procedures.
• Minimum education: High school diploma/GED
• Experience with court filing systems is a plus
• Strong attention to detail and organizational skills
• Excellent written and verbal communication abilities
• Ability to work in a fast-paced, deadline-driven environment
• Capable of working both independently and collaboratively in a team environment
• Strong time management and multitasking skills