PMO Analyst / Project Manager Assistant - US Based

Job Description

Job Description

PMO Analyst / Project Manager Assistant

Reports to: North America PMO

Salary Range: $80,000 – $110,000 per year

Employment Status: Full-Time

Workplace Type: Remote

Benefits: Health Insurance, HSA, Dental, Vision, Life & Disability, 401(k), FSA

U.S. Citizens/Green Card Holders: We cannot sponsor H1B visas at this time.

About Us:

At Broadpin, we specialize in transforming businesses by putting our clients at the center of everything we do. With deep expertise in Oracle ERP, Oracle Cloud, and industry-specific solutions, we deliver customer-focused consulting, strategic implementation, and exceptional service.

Our tailored Oracle solutions are designed to not only meet but exceed the unique needs of each client. We empower organizations to confidently navigate digital transformation, optimize operations, and achieve sustainable growth. Our commitment to excellence, innovation, and long-term partnerships ensures that our clients are equipped for success in today’s fast-paced digital landscape.

At Broadpin, we don’t just implement technology — we enable transformation.

Job Summary

The PMO Analyst / Project Manager Assistant supports the Project Management Office (PMO) and Project Managers in the planning, coordination, monitoring, and reporting of projects and programs. The role helps maintain project governance, schedules, documentation, financial tracking, risk and issue management, and management reporting to ensure projects are delivered effectively and in accordance with organizational standards.

Key Responsibilities

Project & PMO Support

• Support Project Managers with day-to-day project planning, coordination, and administration.
• Maintain project plans, schedules, milestones, deliverables, and action trackers.
• Track project progress against agreed timelines and highlight delays or dependencies.
• Coordinate project meetings, prepare agendas, capture minutes, and follow up on action items.
• Maintain organized project documentation and ensure records are current and accessible.
• Assist with project initiation, planning, execution, monitoring, and closure activities.

PMO Governance & Reporting

• Support the implementation and maintenance of PMO governance processes, standards, and templates.
• Collect and consolidate project status information from Project Managers and workstream leads.
• Prepare weekly and monthly project status reports, dashboards, and executive updates.
• Monitor project KPIs, milestones, risks, issues, dependencies, and decisions.
• Help ensure projects comply with established PMO methodologies and reporting requirements.
• Maintain portfolio-level trackers and support portfolio reporting.

Risk, Issue & Change Management

• Maintain RAID logs covering risks, assumptions, issues, and dependencies.
• Follow up with owners to ensure risks and issues are reviewed and updated regularly.
• Escalate overdue actions and significant project concerns to the appropriate Project Manager or PMO lead.
• Maintain change request logs and support the project change-control process.
• Track key project decisions and approvals.

Financial & Resource Tracking

• Assist with tracking project budgets, forecasts, actual expenditures, and variances.
• Support purchase order, invoice, and project cost tracking where required.
• Maintain resource plans and support capacity/resource allocation reporting.
• Work with Project Managers and Finance teams to reconcile project financial information.

Stakeholder Coordination

• Coordinate communication among Project Managers, business teams, technical teams, vendors, and other stakeholders.
• Follow up on outstanding actions, deliverables, approvals, and decisions.
• Assist with preparing presentations and materials for project governance meetings, steering committees, and leadership reviews.
• Support onboarding of project team members and distribution of relevant project information.

Required Skills & Competencies

• Strong organizational and time-management skills.
• Excellent attention to detail and ability to maintain accurate project records.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• Good analytical and problem-solving abilities.
• Understanding of project management principles, governance, and the project lifecycle.
• Ability to identify and escalate risks, issues, and schedule concerns.
• Strong stakeholder-management and coordination skills.
• Ability to work independently while supporting multiple Project Managers.

Technical Skills

• Microsoft Excel, including formulas, PivotTables, lookups, and reporting.
• Microsoft PowerPoint and Word.
• Microsoft Project, Smartsheet, or similar scheduling/project-management tools.
• Jira, Confluence, Azure DevOps, Monday.com, Asana, or similar platforms.
• SharePoint and Microsoft Teams.
• Power BI or other dashboard/reporting tools is an advantage.

Qualifications

• Bachelor's degree in Business Administration, Project Management, Information Technology, Finance, or a related field.
• Approximately 2–5 years of experience in project coordination, PMO analysis, project administration, or project management support.
• Experience working with project schedules, status reporting, RAID logs, financial tracking, and governance documentation.
• CAPM, PMP, PRINCE2, Agile/Scrum, or similar project-management certification is desirable but not always required.

Key Deliverables

• Accurate and timely project status reports.
• Updated project schedules and milestone trackers.
• RAID and action logs.
• Budget and resource tracking reports.
• PMO dashboards and portfolio reports.
• Meeting minutes and decision logs.
• Governance and steering-committee materials.
• Well-maintained project documentation and repositories.