Construction Office Manager

Mosaic Management

Job Description

About Us

Mosaic Construction Services is a leading construction firm specializing in commercial and healthcare projects. We deliver high-quality results from preconstruction through completion, driven by our F.A.I.T.H.E. values—fun, attitude, integrity, teamwork, honesty, and effort.

Position Summary

We are seeking a highly organized Construction Office Manager to support our project teams and oversee administrative operations. This role is key to maintaining accurate project documentation, supporting schedules, and ensuring smooth coordination between office and field teams.

Responsibilities

Project Coordination & Documentation

Maintain contracts, RFIs, submittals, and project records
Manage document control in Procore and internal systems

Administrative & Scheduling Support

Assist Project Managers and Superintendents with reporting and scheduling
Coordinate meetings, agendas, and follow-ups

Procurement & Materials Support

Track material orders, deliveries, and vendor communication

Communication & Reporting

Act as liaison between office, field teams, subcontractors, and vendors
Assist with weekly/monthly project reports

Office Operations

Maintain processes, workflows, and compliance documentation
Support subcontractor onboarding and permits

Qualifications

Experience in construction administration or project coordination preferred
Strong understanding of construction documentation (RFIs, submittals, etc.)
Excellent organizational and multitasking skills
Strong communication skills
Ability to work in a fast-paced environment

Technical Skills

Microsoft Office (Excel, Word, Outlook)
Bluebeam (a plus)

Work Environment

Primarily office-based with occasional job site visits
Fast-paced construction environment
Occasional travel as needed

Why Join Us?

Collaborative, team-oriented environment
Growth opportunities within construction operations
Work on meaningful commercial and healthcare projects

Equal Opportunity Employer

Mosaic Construction Services is an Equal Opportunity Employer and values diversity in the workplace.

Apply

Vacancy posted 6 days ago

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