Procurement Analyst 2

Procurement Analyst 2

Manage all procurement functions, equipment repair and maintenance orders for a large research department and five smaller units ensuring compliance with appropriate business policies, guidelines and procedures. Conduct research to obtain best sources, from contract and non-contract vendors, ensuring best price, quality, availability, and delivery combination possible. Inform and educate members of the departments about purchasing resources and constraints. Coordinate approximately 7,000 purchasing transactions annually, maintaining accurate records and timely submissions to allow for prompt vendor payments.

Educational Requirements

Bachelor's degree in related area and/or equivalent experience/training. Required

Experience Requirements

2 - 4 years of related experience. Required

Special Conditions

Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.

Minimum Requirements

Analytical skills necessary to evaluate the quality and cost effectiveness of purchasing options.

Ability to communicate effectively in writing and verbally.

Ability to read and interpret terms and conditions of basic contracts.

Some knowledge of the organization's departments and operations required in order to meet their procurement needs.

Working level of proficiency in the use of standard spreadsheet and word processing software.

Ability to research and analyze information to formulate and implement solutions to problems.

Preferred Qualifications

Understands ERP/financial systems (such as Oracle, PeopleSoft, SAP, Banner, etc.).

Demonstrated knowledge of UC Purchasing policies and procedures.

Demonstrated knowledge of equipment inventory procedures.