Corporate Real Estate Legal Secretary

: JOB SUMMARY Kutak Rock has an opening for a full time Legal Secretary to join the Corporate Real Estate Department in its Scottsdale office. The individual will support transactional lawyers in a busy, document-intensive practice within the department, and be expected to work with other staff members in a variety of office and/or remote settings. Experience in a law firm preferred, but not required. Normal business hours are 8:30 am - 5:00 pm Monday - Friday, with some flexibility specific to the Department and related work loads. This position qualifies for the hybrid work arrangement, which is expected to be a minimum of three days in the office and two days remote. RESPONSIBILITIES: - General office duties, such as preparing scans, copies, printing e-mails and documents - Prepare and/or edit legal transactional documents, correspondence, and/or contracts in draft and final form to incorporate handwritten or typed revisions - Proofread documents for changes to be made before the final copy is produced - Perform document comparisons using Litera Compare software - Assist in managing closing documents and preparing closing binders including electronic closing binders and distribution via FedEx and Certified US Mail - Organize and maintain extensive sets of files, both electronic and paper - Maintain e-mails and documents within the Firm's Document Management System (NetDocs) and properly profile each document according to Department standards - Proactively accept responsibility and take directions for work assignments and tasks - Handle client matters (when appropriate) through telephone and e-mail - Enter lawyers' time and expenses for submission to Accounting Department through Intapp software - Maintain work calendars by scheduling appointments, conference calls, meetings, and professional organization events - Coordinate with in-house conference center for meetings as needed - General office duties, such as preparing scans, copies, printing e-mails and documents - Cover for others within the work area - Flexible with hours when work demands, and other duties as assigned - Assist with other tasks as assigned or necessary within the Department QUALIFICATIONS: Skills & Abilities - Advanced knowledge of Microsoft Word, including the use of Styles, Schemes, Table of Contents and Mail Merges - Experience with .PDF, Kofax, Excel and PowerPoint - Excellent grammar, spelling, and proofreading skills - Excellent interpersonal skills with the ability to work well under the pressures of deadlines, prioritize and multitask, and can move from one project to another - Excellent organization skills and detail oriented - Ability to learn new skills quickly - An aptitude to interface with lawyers, clients, and staff - Ability to work successfully in a team environment - Punctual and dependable QUALIFICATIONS: Education & Experience - High School Diploma or equivalent required; college given preference - Experience working with legal professionals or a law firm, preferred but not required Position Information Salary Range: $55,000 - $78,000 Position Status: Non-Exempt Workplace Type: Hybrid Benefits Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Fertility coverage assistance. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. Nine hours of paid time off accrued each month. Bereavement, jury duty, military leave. Employee Assistance Program. Tuition Reimbursement. Employee referral program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Some of the foregoing benefits include Employer/Employee cost sharing. Additional Information Any offer of employment is contingent upon the successful completion of a background check. A bout the Firm Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 19 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity. We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement and loyalty of our people.