Secretary

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
6/3/2026

Location:
High School Campus

Date Available:
08/10/2026

Closing Date:
Open Until Filled
Notice of Support Staff Posting

Position: Secretary Posting # 4018

-West Ottawa High School


Posting Dates: June 03, 2026 - Until Filled


Reports To: Principal

Beginning: August 10, 2026


Hours: 7:00 a.m. to 3:30 p.m.


At West Ottawa High School, the Attendance Secretary plays a vital role in supporting student accountability, safety, communication, and school operations.

Qualifications:

• Experience and proficiency in the use of Microsoft Office Suite (Word, Excel, Publisher, PowerPoint and Outlook)
• Must be highly organized and have excellent communication and clerical skills
• Experience in providing friendly and accurate verbal and written communication skills
• Bilingual preferred

Job Responsibilities:

• monitoring and maintaining accurate attendance records
• managing absences and tardies
• communicating with families
• processing attendance documentation
• supporting truancy interventions
• assisting administrators, counselors, and staff with attendance-related needs
• front office operations: student check-ins/check-outs, emergency accountability procedures, and state compliance reporting
• building positive relationships with students and families through consistent, organized, and empathetic support

Physical Requirements and Working Conditions:

• Reaching : Extending hand(s) and arm(s) in any direction.
• Lifting : Raising objects from a lower to a higher position or moving objects horizontally from position to position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles.
• Fingering : Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling.
• Grasping : Applying pressure to an object with the fingers and palm.
• Talking : Expressing or exchanging ideas by means of the spoken work; those activities where detailed or import spoken instructions must be conveyed to other workers accurately, loudly, or quickly.
• Hearing : Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound.
• Repetitive motions : Making substantial movements (motions) of the wrists, hands, and/or fingers.
• The worker is subject to environmental conditions.
• The worker should provide consistent and reliable in-person attendance.