Billing & Administrative Specialist

Job Description

Job Description

Position Summary
The Billing & Administrative Specialist is responsible for processing daily invoices, including EDI and customer portal billing, preparing reports, processing documentation, and supporting customer communication related to order status. This role requires strong attention to detail, time management skills, and the ability to work efficiently in a deadline-driven environment.

Key Responsibilities

• Process and generate daily customer invoices accurately and in a timely manner
• Submit invoices through EDI systems and various customer billing portals
• Monitor and resolve invoice transmission errors or rejections
• Prepare daily operational reports
• Scan, upload, and electronically file invoices and supporting documentation
• Send backorder notifications in a timely and professional manner
• Communicate with internal departments regarding order status, billing discrepancies, and documentation requirements
• Perform other administrative tasks as assigned

Qualifications

• High school diploma or equivalent (Associate degree in Accounting, Business, or related field preferred)
• 1–3 years of experience in billing, invoicing, or accounting support
• Experience with EDI processing and customer portal invoicing preferred
• Proficiency in Microsoft Office, especially Excel
• Strong data entry accuracy and attention to detail
• Ability to manage multiple tasks and meet daily deadlines
• Excellent communication and organizational skills

Work Environment

• Office-based, Monday–Friday
• Fast-paced setting with daily deadlines
• Collaborative team atmosphere