Administrative Assistant

Sales Administrative Assistant

Wayne Automatic Fire Sprinklers, Inc. is a family business with an incredible culture and a lot of heart, coupled with over 47 years of success. We have over 650 team members in five locations in Florida and two in North Carolina.


We are seeking a proactive and detail-oriented Sales Administrative Assistant to support our sales team in our Ocoee location and assist with a variety of administrative and operational tasks. This role requires strong organizational skills, the ability to multitask, and a customer-focused mindset in a fast-paced environment.

The ideal candidate is dependable, resourceful, and enjoys supporting a team while keeping projects and information well organized. We are looking for individuals who are bold, curious, innovative, and caring .

Responsibilities for this role include

• Answer incoming calls and route them accordingly
• Provide customer support to both external and internal customers
• Review, enter, and distribute sales opportunities
• Run reports and maintain opportunities through our company's tracking funnel
• Track and report recently won projects
• Print and bind large documents/plans
• Help with a wide range of research tasks
• Maintain electronic filing systems and organize project documentation
• Support record keeping and document management for sales and project activities
• Perform other administrative duties as needed to support the sales team

Qualifications

• Minimum 2 years of experience in an office environment preferred (construction or service industry experience is a plus, but not required)
• Previous administrative or office management experience preferred
• Proficiency in Microsoft Office Suite, particularly Excel advanced functions, PowerPoint, and Outlook
• Strong organizational and time management skills
• Professional demeanor with excellent communication and phone etiquette
• Friendly and customer-focused attitude
• Self-motivated with the ability to multitask and adapt in a fast-paced environment
• Willingness to learn and take initiative

Why should I join Wayne Automatic?

• We provide a highly competitive compensation package, including performance incentive pay (PIPs) based on the work you perform and the branch/department you work in.
• Weekly Pay
• 401(k) plan with company match based on profits
• Excellent medical/dental/vision/life/disability insurance plans
• Paid time off and holidays
• Employee Assistance Program
• Many Administrative positions offer flexible work schedules and/or hybrid opportunities
• General Motors Vehicle Discount Program for all WAFS employees
• Home fire sprinkler system discounts
• Ability to move up in the company (we promote from within!)
• Excellent training, including Wayne Academy
• State-of-the-art technology and tools
• Offsite Company Team Building & Celebration Events
• A company culture that promotes continuous growth in your career!
• Wayne Automatic is proud to be an Employee-Owned Company!

We provide equal opportunities to all candidates and are an EEO/VETs/Disability/DFWP employer.