Certified Payroll Specialist

Certified Payroll Specialist

Location: Pasadena, CA

Pay Rate: $33–38/hour, based on experience

Employment Type: Contract-to-Hire

Schedule: Monday–Friday | 7:00 AM–4:00 PM or 8:00 AM–5:00 PM

Please make an application promptly if you are a good match for this role due to high levels of interest.

We are looking for a detail-driven Certified Payroll Specialist to support construction-related certified payroll operations. This role plays a key part in ensuring payroll accuracy, compliance, and timely reporting while partnering with internal teams, contractors, and subcontractors.

Primary Responsibilities

• Process weekly certified payroll for employees, including uploads, validations, and report distribution
• Review and process subcontractor certified payroll submissions for compliance and completeness
• Maintain organized certified payroll records and project documentation
• Serve as a primary contact for certified payroll inquiries from prime contractors and subcontractors
• Monitor and manage incoming emails related to contracts, payroll reporting, and project details
• Track and update project information using Excel spreadsheets
• Assist with certified payroll project start-up documentation and onboarding
• Support preparation of union reports, status letters, and compliance-related documentation
• Provide backup assistance for certified payroll reporting and distribution as needed
• Perform general administrative tasks such as filing, copying, and record management
• Complete additional duties as assigned by the Certified Payroll Manager

Qualifications & Experience

• Minimum of 2+ years of union payroll experience (construction payroll experience preferred)
• Prior certified payroll experience strongly preferred but not required
• At least 2 years of high-volume data entry experience with a strong emphasis on accuracy
• Advanced proficiency in Microsoft Excel and working knowledge of Microsoft Word
• Strong 10-key skills with demonstrated accuracy
• Proven customer service skills with professional and courteous communication
• Ability to manage multiple priorities with overlapping deadlines
• Comfortable working in a fast-paced, deadline-driven environment
• Excellent verbal, written, and interpersonal communication skills
• Strong ability to learn xhyhwjd new systems and adapt quickly
• Willingness to work overtime or weekends as business needs require

Preferred Systems Experience

• Familiarity with LCP Tracker and DIR reporting

Equal Opportunity

Employer/Veterans/Disabled

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• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance