Administrative Assistant

Summary Provides administrative support to ensure efficient operations within the Insurance Solutions and Advanced Markets teams. Supports leaders and employees through a variety of tasks related to organization and communications. Responsible for confidential and time sensitive materials. Familiar with a variety of organization concepts, practices and procedures. Ensures duties are completed accurately and delivered in a high quality and timely manner. Primary Duties and Responsibilities

• Organizes and schedules meetings and appointments.
• Creates materials as needed including spreadsheets, presentations, memos,

letters, faxes, and forms.

• Assists in preparing and updating reports, dashboards, etc.
• Point of contact for technology access/services, often functions as PC/LAN

contact.

• Maintains all department supplies; anticipates needs and orders.
• Arranges travel as needed.
• Prepares and monitors invoices, submits and reconciles expense reports.
• Takes minutes of meetings as needed.
• Resource to department on office and administrative functions.
• Works on projects as requested.
• Other department specific duties as assigned.
• Handles sensitive information in a confidential manner.

Qualifications

• Three or more years of administrative or assistance experience.
• High school diploma or equivalent; college coursework preferred.
• Proficient in MS Office at intermediate levels.
• Proficient in general technology.
• Strong organizational and planning skills.
• Excellent written and verbal communication skills.
• Attention to detail and problem solving.
• Strong time management skills and ability to multi-task and prioritize work.

Skills You Have * Administrative Service Delivery – Optimizes administrative and documentation operations for efficient, accurate service; monitors processes to streamline workflows and apply best practices that keep the department running smoothly. * Organizational Excellence – Prioritizes and manages competing workloads effectively, consistently meeting deadlines and service expectations across multiple stakeholders. * Attention to Detail – Spots and corrects errors before they surface and proofreads thoroughly for accuracy, quality, and presentation across documents, reports, invoices, and expenses. * Technical & Digital Acumen – Uses Microsoft Office and other digital tools to solve problems and complete work; adapts quickly to new and emerging technologies and supports technology access needs. * Documentation – Prepares clear, accurate materials such as spreadsheets, presentations, memos, letters, forms, and reports that communicate information effectively. * Interpersonal Savvy – Builds rapport and effective relationships with leaders, employees, and partners; uses diplomacy and tact to navigate a range of situations comfortably. Compensation Range: Pay Range - Start: $26.09 Pay Range - End: $39.13 Geographic Specific Pay Structure: Structure 110: Structure 115: We believe in fairness and transparency. It’s why we share the salary range for most of our roles. However, final salaries are based on a number of factors, including the skills and experience of the candidate; the current market; location of the candidate; and other factors uncovered in the hiring process. The standard pay structure is listed but if you’re living in California, New York City or other eligible location, geographic specific pay structures, compensation and benefits could be applicable, click here [ to learn more. Grow your career with a best-in-class company that puts our clients' interests at the center of all we do. Get started now! Northwestern Mutual is an equal opportunity employer [ that welcomes talented individuals of all backgrounds. We are committed to creating and maintaining an environment in which each employee can contribute creative ideas, seek challenges, assume leadership and continue to focus on meeting and exceeding business and personal objectives.