Project Support Manager, Construction

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Position Overview: We are seeking a detail-oriented professional with combined construction and operations experience to provide critical management support for one of JLL's Healthcare accounts. This role requires someone who can seamlessly navigate between project management coordination, vendor/procurement administration, client reporting, and team operations support. The ideal candidate will be comfortable wearing multiple hats in a fast-paced environment.Key ResponsibilitiesProject and Portfolio Management Support (40%)· Maintain and update the client’s Project Implementation Plan (current project management tool) on a daily basis· Track project allocations timesheet monthly and coordinate team allocation sheets· Manage the Invoice Tracking Log and coordinate vendor pay application reviews· Prepare and distribute TIS (Transfer into Service) Reports with Substantial Completion letters monthly· Support annual Capital Planning activities alongside Account Director· Update Grants vs. Actuals data for weekly portfolio check-ins· Manage budget transfers, deprioritization letters, and new project number requestsVendor and Procurement Coordination (30%)· Review and process vendor pay applications daily in coordination with project managers· Manage vendor badging documentation and coordinate with HR Operations Contractors· Track vendor invoicing through multiple systems (Oracle, Monday.com, Excel Invoice Tracker)· Prepare PO release requests with proper formatting for client approval· Maintain the Badging Log and coordinate monthly badging status meetings· Lead/support vendor badging and invoicing training sessions as needed· Monitor the Reallocation Log and vendors with outstanding invoicesAdministrative and Operations Support (30%)· Prepare materials for and support weekly Client Meetings· Support weekly Procurement Meetings and prepare Reports/Contract Overview Reports· Prepare materials for bi-weekly Portfolio Reviews· Prepare monthly Executive Reports (Budget Section) by the 7th of each month· Manage JLL SharePoint access and ownership· Maintain PTO calendar access for the team· Review JLL invoices, project allocation timesheets, and PTO calendar· Manage shared email inboxes and calendar ownership· Coordinate with client systems (Oracle, Monday.com, Client SharePoint) as needed· Provide ad-hoc support for various team needs and special projects for client deliverablesRequired Qualifications· 3+ years of experience in construction project coordination or construction operations· Strong administrative and operations management background· Advanced proficiency in Microsoft Excel (complex spreadsheets, tracking logs, reporting)· Experience with project management tracking systems and financial reporting· Excellent organizational skills with ability to manage multiple concurrent priorities· Strong attention to detail, particularly with financial data and compliance documentation· Professional communication skills for client and vendor interactionsPreferred Qualifications· Experience with Oracle, Monday.com, or similar project tracking platforms· Familiarity with construction procurement processes and pay application reviews· Knowledge of public sector project management or healthcare facility projects· Experience with SharePoint administration· Understanding of grant management and budget compliance reportingKey Competencies· Proactive problem-solver who can work independently· Comfortable with ambiguity and changing priorities· Strong relationship management skills across internal teams and external vendors· Process-oriented with ability to standardize and improve workflows· Team player willing to support diverse needs across the accountThis position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.Expected compensation for this position:100,000.00 – 150,000.00 USD per yearFinal compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.Location:Remote –Chicago, ILIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:401(k) plan with matching company contributionsComprehensive Medical, Dental & Vision CarePaid parental leave at 100% of salary Paid Time Off and Company HolidaysEarly access to earned wages through Daily PayAt JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at View email address on click.appcast.io. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.California Residents onlyIf you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.Accepting applications on an ongoing basis until candidate identified.SummaryLocation: Chicago, ILType: Full time