Office Administrator

Job Description

Job Description

Office Administrator
Prairie Barns Construction LLC · 401 W Villard St, Suite 205, Dickinson, ND 58601
Full-time · Hourly · $20–$25/hr, depending on experience · Overtime after 40 hours · Monday–Friday

What’s in it for you

• Steady work. Construction slows down in winter, but this office stays busy all year.
• Weekdays only. 7:30 AM to 4:30 PM. No weekends.
• Paid time off that grows. 1 week of vacation in year one, 2 weeks in year two, 3 in year three, and 4 every year after that. Plus 12 paid sick days a year.
• Retirement and insurance options. A 401(k) retirement plan and AFLAC supplemental insurance.
• You’ll know where you stand. You get a written position agreement, training on our systems, and a monthly one-on-one with your manager.
• Your ideas count. If a process isn’t working, we want you to tell us and help fix it.
• Room to grow. We are a growing company and there is room for advancement and moves with proper training.

This job is for you if

• You’ve run a front desk and you know QuickBooks Online.
• You understand purchase orders and work orders, and you can call a vendor to sort out a bill.
• You notice when a file is in the wrong folder, and it bothers you until it’s fixed.
• You stay calm and accurate when the phone is ringing and paperwork is piling up.
• You like finishing things completely, not just passing them along.

Schedule

• Monday–Friday, 7:30 AM–4:30 PM, with a 1-hour unpaid lunch
• Mondays start at 7:00 AM for our company-wide meeting
• In-office position. You open the office each morning and get it ready for the team and visitors.

What you’ll do

Front desk

• Greet visitors and answer and route calls. You’re the first voice and face of Prairie Barns.
• Handle mail and deliveries.

Bills and data

• Enter job bills, receipts and pay applications in JobTread, and non-job expenses in QuickBooks Online
• Match bills to purchase orders and work orders, and flag anything that doesn’t line up
• Call or email vendors to clear up billing questions and collect missing paperwork (W-9s, certificates of insurance)
• Set up and maintain vendor and customer records
• Help prepare payroll and verify timecards

HR and office support

• File employee paperwork in BambooHR and keep HR records confidential and current
• Coordinate recruiting logistics and help get new hires set up
• Keep the company’s OneDrive and paper files organized so anyone can find what they need
• Take notes in company meetings, schedule meetings and events, and help draft documents
• Order office supplies, uniforms, company gear and business cards
• Track annual paperwork such as vehicle registrations

Requirements

• Front desk or reception experience
• QuickBooks Online experience
• Working knowledge of purchase orders and work orders
• Comfortable working directly with vendors
• Skilled at organizing shared online folders and files
• Comfortable with Microsoft Office (Outlook, Word, Excel) including keeping the company one drive organized
• Accurate with data and paperwork
• Friendly and professional on the phone and in person
• Able to keep company and employee information confidential
• Reliable attendance

A plus: construction office experience, or experience with JobTread or BambooHR.

About us

Prairie Barns Construction has built post-frame, steel and stud-frame buildings since 2013. We build shops, machine sheds, cold storage and commercial buildings for farmers, ranchers and business owners across western North Dakota and eastern Montana. Our promise to every customer is simple: “We’ve Got You.” We keep that promise by living four values:

• Integrity: We tell the truth and keep our word.
• Ownership: We own our work and our mistakes, and we finish what we start.
• Stewardship: We take care of our customers’ money, our company’s resources and each other.
• Respect: We treat everyone with respect, whether that’s a customer, a coworker or a caller having a bad day.

To Apply

Send your resume and a short message introducing yourself.

We are looking for someone who takes pride in keeping things organized, accurate, and moving in the right direction—and who wants to become an important part of the Prairie Barns Construction team.

We’re excited to meet the person who will help keep our office and information running smoothly.