Business Operations Specialist

Administrative Operations Specialist 2

ASU FIDM, in the Herberger Institute for Design and the Arts at Arizona State University is seeking a highly motivated Business Operations Specialist who demonstrates independent judgment and problem-solving skills. This position interacts with staff, faculty, and administrators at all levels of ASU and should exhibit strong abilities to manage multiple tasks. This position will assist with coordinating the business operations functions in accordance with established goals, priorities, time limitations, and funding limitations. These functions include basic accounting, payroll, staffing, and other functions as designated.

$51,500 - $56,000 depends on experience within posted range

Essential Duties:

• Processes payroll transactions for new and existing, student workers, teaching/research assistants/associates, etc. which may include processing offer letters, submitting new hire personnel transaction requests, renewals, and terminations and other adjustments.
• Processes student worker searches, hiring, and terminations.
• Serves as the Department Time Administrator to ensure accurate timely reporting.
• Provide employees with information regarding how to properly report their time. Reconcile biweekly payroll.
• Acts as a department PCard holder, making purchases on behalf of ASU FIDM and using Workday to reconcile purchases.
• Maintains approval process for all ASU FIDM purchases and prepares back up documentation as required.
• Serves as backup to the Business Operations Manager reviewing and approval all travel requests and reports.
• Prepares Purchase Requisitions for ASU FIDM and handling receiving.
• Reconciles all expenditures against budgets monthly.
• Maintains and manages retention of appropriate electronic personnel and financial records based on ASU, state and federal guidelines.
• Assists with other special projects, reports and duties as assigned

The Herberger Institute comprises six schools: ASU FIDM; the School of Art; The Design School; The Sidney Poitier New American Film School; The GAME School; and the School of Music, Dance and Theatre; as well as the ASU Art Museum and the ASU FIDM Museum. With programs ranked top 20 and more than 135 degree and certificate options in art, architecture, dance, design, fashion, film, gaming, media arts and sciences, music, and more, plus expert faculty, state-of-the-art immersive media facilities, notable performing arts venues, and national and international partnerships, the Herberger Institute is a powerhouse of art, culture and design and a model of inclusive excellence.

In a rapidly changing world, design and the arts aren't luxuries—they're essential. At the Herberger Institute, we harness the transformative power of creativity to solve real-world challenges and shape a more compassionate, connected future.

Our students work across disciplines—combining science, engineering, design, storytelling and the arts—to create solutions that benefit people and the planet. We're expanding access, removing barriers and providing the resources students need to thrive, because the talent to shape the future is already here.

Together, we're designing not just new careers, but new systems of care, connection and possibility.