Administrative Assistant

Our client is a well-known luxury consumer product manufacturer. They are seeking a detail-oriented Administrative Assistant to join the team on a long-term temporary basis.

Who You Are

• You have 2+ years of administrative, project coordination, or operations support experience
• Highly organized with strong attention to detail and data accuracy
• Proficient in Microsoft Office Suite and project management tools such as Airtable
• Strong communicator with a collaborative, team-oriented approach
• Interest in visual merchandising, retail environments, or design-related projects is a plus

What You’ll Do

• Support project coordination, order processing, and administrative workflows across multiple initiatives
• Maintain databases, reports, inventory records, and digital documentation
• Track project timelines, shipments, invoices, and vendor deliverables
• Coordinate scheduling and communications with retailers, vendors, and internal teams
• Manage document workflows, file transfers, and electronic signature processes
• Monitor project assets, photography, and supporting materials to ensure accuracy and completeness
• Assist with operational and reporting activities that support successful project execution

What Success Looks Like

• Project information, records, and reports are maintained accurately and efficiently
• Orders, shipments, and documentation are tracked with minimal errors
• Vendors and internal stakeholders receive timely and organized support
• Administrative processes run smoothly in a high-volume environment

Pay Rate Range: $26-28 per hour, based on experience

Location: Long Island City, NY – Hybrid

To protect applicants, please note that this job is posted only on LinkedIn.com and Gainor.net. Postings on any other sites have not been approved by our company and may be fraudulent.

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.