Buyer I

Under the direction and supervision of the Purchasing Director, the purpose of the position is to acquire services, supplies, and goods as required by the assigned department at a competitive price in a time-efficient manner and to provide basic routine administrative support work relating to the purchasing function. Position is responsible for the submission of invitation to bid; review, analysis, and purchase of supplies, services and goods; review of methods of acquisition; and preparation of purchase orders and related documentation. Performs related work as directed. Essential Duties and Responsibilities Checks and reviews market sources and vendors to ensure most cost effective and competitive pricing for the purchase of commodities. Pricing for the purchase of commodities. Determines and reviews methods of acquisition including method, time and place, and courier as appropriate. Creates files and updates vendor files and related documentation. Prepares invitations for bid and/or obtain quotes from vendors for purchases. Reviews, monitors, and performs follow-up of purchases to ensure continued compliance with contracted vendors, and provides direction accordingly. Maintains up-to-date vendor relationships and customer service with vendors and end-users. Maintains current knowledge of trends and developments regarding governmental purchasing procedures, regulatory changes, and new technologies. Place orders for a variety of equipment, supplies, and materials for county departments. Confer with consultants, contractors and suppliers in order to acquaint them with procurement policies and procedures. Maintain the integrity of the public procurement process. Provide guidance and assistance to other employees, as required. Provide accurate, complete and up-to-date information in a courteous, efficient and timely manner. Attend seminars, conferences, workshops, etc. for professional development purposes. Perform other related duties as required. Additional Tasks and Responsibilities Confer with suppliers concerning late deliveries and defective/unacceptable products. Determine problem sources and take corrective action. Assist with the maintenance of office files and records. Order office supplies. Register new vendors; enter all necessary information into accounting software. Attend various county meetings regarding assigned function. Minimum Training and Experience Required to Perform Essential Job Functions High school diploma or GED; supplemented by college level coursework with emphasis in Business Administration, Public Administration, Purchasing, Marketing or closely related field; Associate’s degree preferred. Minimum of two (2) years previous experience in administrative support functions related to government, government purchasing, or other, related business functions. Two or more years’ experience and/or education with MS Office suite including Excel and Word; or an equivalent combination of education, training, and experience. Knowledge, Skills and Abilities Knowledge of generally accepted purchasing principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work. Ability to understand, follow and direct written and oral instructions. Ability to read, update, evaluate and maintain various records and files. Ability to access, operate and maintain various software applications. Ability to clearly communicate information both orally and in writing. Ability to operate basic office equipment, e.g., computers, printers, copy machines, telephone systems, and other digital-based equipment. Ability to use functional reasoning and apply rational judgment in performing diversified work activities. Skill in the operation of a personal computer and related software. Skill in establishing and maintaining effective working relationships with all personnel, departmental personnel, supervisors, and vendors. Skill in the principles and practices of governmental purchasing management and analysis. Skill in performing routine-to-moderately complex mathematical computations and tabulations accurately and efficiently, as they relate to Purchasing. Physical Requirements Ability to exert light physical effort in sedentary to light work, typically involving picking up, lifting, carrying, pushing and pulling up to 50 pounds. Ability to coordinate eyes, hands, feet and limbs in performing semi-skilled movements such as data entry. Ability to recognize and identify degrees of similarities or differences between characteristics of colors, forms, and textures associated with job-related objects, materials and tasks. Ability to work under generally safe and comfortable conditions where exposure to environmental factors poses little risk of injury. Condition of Employment Employee will be required to demonstrate continued knowledge of this position’s current regulations and requirements. Sustained satisfactory performance is required. Employee must meet the requirements of the full job description as stated throughout the duration of employment with Greene County. Greene County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. To apply, visit the Greene County Human Resources Website for this position: #J-18808-Ljbffr