Accounts Payable Utilities Specialist

Job Description

Job Description

We are seeking a detail-oriented and analytical Accounts Payable Utilities Specialist to manage utility invoice processing, utility account administration, and energy reporting activities across a portfolio of properties. The ideal candidate will have experience with utility bill auditing, accounts payable processes, and ENERGY STAR Portfolio Manager reporting. This role serves as a key liaison between utility providers, property management teams, accounting staff, and to ensure accurate utility expense management, timely payments, and compliance with energy benchmarking requirements.

** Key Responsibilities: **

** Accounts’ Payable & Utility Invoice Management **

• Process high-volume utility invoices, including electricity, water, sewer, gas, and waste services.
• Verify invoice accuracy and ensure proper coding and allocation to the property, departments, and cost centers.
• Research and resolve billing discrepancies.
• Maintain utility vendor records and account information.
• Ensure timely payment of utility invoices and avoid late fees or service interruptions.
• Reconcile utility expenses and support month-end accounting activities.
• Track utility account openings, closings, transfers, and service changes.
• Maintain accurate utility account databases and property records.
• Collect, validate, and organize utility consumption data from multiple sources.
• Generate utility usage and cost reports for management review.

** ENERGY STAR Portfolio Manager Reporting **

• Manage and maintain building profiles within ENERGY STAR Portfolio Manager.
• Enter, verify, and validate utility consumption data and building characteristics.
• Monitor data quality and resolve reporting discrepancies.
• Support annual benchmarking and compliance reporting requirements.
• Generate ENERGY STAR performance reports, metrics, and scorecards.
• Assist with sustainability initiatives and energy performance tracking.

** Reporting & Analysis **

• Prepare Weekly utility expenses and consumption reports.
• Identify unusual utility usage patterns and billing anomalies..
• Assist with audits and provide documentation as requested.