Personal Injury Legal Administrative Assistant (3+ Years Experience)

Job Description

Job Description

Must be bilingual in English and Spanish

Location: Queens County, NY (In-Office)

Job Type: Full-Time

Salary: $62,000 – $72,000 per year

Schedule: Monday – Friday, full-time in the office/40 hours a week

A busy, growing general practice law firm located in Queens, New York, is seeking a detail-oriented and motivated bilingual Spanish/English Legal Assistant to support our litigation law team. We pride ourselves on delivering high-quality legal services and maintaining a collaborative, fast-paced work environment. We need a bright, organized team member to join our office.

Position Summary

The Legal Assistant will work closely with our managing attorney to manage daily administrative tasks, organize case files, and assist with document preparation. The ideal candidate possesses exceptional organizational skills, strong written communication abilities, and a basic understanding of New York court filing procedures.

Key Responsibilities

• Document Management: Draft, format, proofread, and edit legal documents, correspondence, and basic pleadings.

• Case Management: Maintain, organize, and update physical and electronic case files using the firm’s case management software.

• Court Filings: Coordinate electronic court filings (NYSCEF) and track critical calendar deadlines, court appearances, and discovery schedules.

• Communication: Serve as a primary point of contact for clients, court clerks, and opposing counsel with high professionalism.

• Administrative Support: Manage attorney calendars, schedule depositions and client meetings, handle incoming mail, and perform general office duties, including answering client phone calls and emails in English and Spanish.

Compensation:

Salary: $62,000 - $72,000 (based on experience). 

• In addition to base salary, this position is eligible for a performance-based year-end bonus. Bonuses are tied to firm performance and individual contribution, including case preparation, case development, and overall impact on results. High performers have the opportunity to earn above base compensation. 

Additional Benefits Include:

• Paid time off (2 weeks after one year)

• Standard national holidays.

• Year-end bonus 

• Matching 401(k) (up to 3% of yearly salary) 

• 2 weeks' vacation (after 1 year) 

• Opportunity for growth 

$62,000 - $72,000 yearly

• Accept other administrative tasks as needed to assist the team and ensure the firm runs smoothly
• Handle office correspondence and administrative tasks such as responding to emails and phone calls, communicating with opposing attorney offices, taking dictation, and letting the team know about upcoming deadlines
• Complete legal research as needed under the supervision of attorneys and paralegals
• Use daily time records to properly process client billing with support from the accounting department
• Schedule meetings and appointments for the team, such as depositions, make travel arrangements, and coordinate with outside vendors for events
• Work with attorneys and paralegals to create various legal documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents when requested

• Conduct in-depth legal research utilizing Westlaw and/or LexisNexis.
• Draft legal memoranda, briefs, motions, and discovery requests/responses.
• Assist with electronic case filing (NYSCEF and Federal ECF systems) and manage court dockets and correspondence.
• Organize and maintain case files, exhibits, and evidentiary materials.
• Track billable hours accurately in compliance with firm standards.
• Assist and handle all office correspondence, including answering phone calls and emails.
• Arrange meetings with clients and correspond with clients, attorneys, and the Court.
• Be organized and able to meet upcoming deadlines.

• Must be able to prioritize tasks with demanding deadlines and work in a fast-paced environment
• Proficient with MS Office products
• High school diploma or equivalent is required; associate’s degree is a plus
• Candidates must have worked with legal software, case management, and docketing programs
• Applicants must be able to type 50 words per minute or faster

Qualifications & Skills

• Experience: 2–3 + years of administrative or clerical experience; prior experience in a law firm setting is required (preferably in a personal injury firm).

• Education: Associate degree or Bachelor’s degree (preferred).

• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with legal case management platforms.

• Communication: Excellent verbal, written, and interpersonal skills. Bilingual English/Spanish.

• Attributes: Highly organized, detail-oriented, able to multitask, and comfortable working in a fast-paced environment.

• Must be bilingual in English and Spanish.

• Must have some knowledge of the legal field, preferably in litigation

We are a boutique personal injury law firm based in Queens, New York, seeking an experienced Litigation Paralegal to work directly with the managing attorney.

Why Join Us

• Work directly with an experienced personal injury attorney

• Gain hands-on experience across all aspects of litigation

• Take on meaningful responsibility in a small firm environment

• Opportunity to grow based on performance