Accounting Manager (Monaca)

As a leading manufacturer and distributor of medical supplies and equipment for healthcare simulation and education, Pocket Nurse provides solutions and services that create hands-on learning experiences for the next generation of healthcare professionals. Our small business philosophy is, “Use your best judgement every day.” Not only do we give team members the guidance and tools to succeed, we give them autonomy to do their best for the company to succeed.

The Accounting Manager conducts, manages and oversees the daily operations of the Accounting Department. This position is responsible for developing, implementing and maintaining accounting principles, practices, procedures and systems for collecting, analyzing, verifying and reporting financial information.

Benefiting from an analytical mind, this job involves imagination and finding creative solutions to problems. The role requires that consideration be given to all related facts and potential problems when making decisions to avoid unpredictable risk. The job also requires comprehensive knowledge and expertise and to do it successfully depends on understanding detailed information and hands-on involvement and follow up with the team. Getting the job done timely and getting it done right are two, equal, drivers for this job.

Key Responsibilities and other duties as assigned:

• Oversees the daily activities of the Accounting team for cash management, distribution of expenditures, receipts and receivables according to schedules and customer portal websites.
• Ensures bank accounts are funded and reconciled and authorizes account transfers as necessary.
• Oversees accuracy of general ledger transactions created from time of order entry to cash collection.
• Prepares income statement, balance sheet and statement of cash flows in accordance with GAAP.
• Manages the recording of capital expenditures and retirements, depreciation and amortization.
• Reports royalties and executes payment.
• Reviews, investigates, and corrects errors and inconsistencies in financial entries.
• Makes recommendations regarding the accounting of reserves, accruals, capital expenditures, and expenses.
• Audits invoices and vouchers and reviews reports to substantiate transactions prior to settlement or posting.
• Prepares and analyzes reports including order backlog, booked orders, invoiced orders, and regional sales analysis using ERP canned reports and Dynamic Query functionality.
• Adheres to monthly and year end closing schedule to ensure timely reporting to senior management, lending institution and income tax preparer.
• Works with managers on departmental spending, budget to actual variances and assists in the preparation of annual departmental budgets.
• Prepares information for the annual audit and works with banks and external auditors as needed.
• Completes sales tax reconciliation between Avalara & ERP ensure applicable and correct sales tax is invoiced to customers and files monthly sales and use tax returns for various states.
• Coordinates inventory cycle counts and physical inventory with DC and IT staff, audits counts and approves adjustments prior to posting.
• Reconciles inventory detail to the general ledger and ensures accurate valuation of inventory balances.
• Oversees and submits the financial reporting requirements for government contracts.
• Oversees the management of leases and other financial commitments.
• Works with Supply Chain to fund International purchasing, payment of vendors and costs of importing.
• Works with credit card processor, gateway, website host and ERP provider to ensure accurate recording and confidentiality of customer’s transactions.
• Registers to do business in other states as needed.
• Finalizes and funds bi-weekly payroll including payroll taxes and pre-tax savings accounts.
• Works with Customer Service to approve credit applications and sets credit limits.
• Oversees corporate credit card program and assesses limits to cardholders.
• Protects company’s value by keeping information confidential.

Supervisory Responsibilities:

• Determines resource needs and manages the members of the Accounting department as a highly functional team while promoting a diverse, harassment-free work environment.
• Responsible for team’s time management, performance management and career development.

Education:

• Bachelor's degree in Accounting and a minimum of 5 years of related progressive financial and management experience or a combination of 9 years of education and experience.
• CPA license preferred.

Skills and Experience:

• Strong knowledge of Generally Accepted Accounting Principles (GAAP), laws and regulations.
• Experience in Accounting software and Internet software.
• Understanding of ERP database, tables and fields and ability to create reports from extracted data.
• Proficient in Microsoft Office programs with an advanced level in Excel.
• High attention to detail and accuracy.
• Ability to maintain a high level of confidentiality in business transactions.
• Ability to work in fast-paced environment and meet strict reporting deadlines.
• Knowledge of inventory and order management with a focus on inventory turns and valuation methods.
• Experience and knowledge of S-Corporation set-up and management preferred.
• Understanding in Higher Education financing and the funding and dispersing of grants a plus.

Physical and Cognitive Demands:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to sit; talk; hear; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to stand; walk; lift and/or move up to 15 pounds. No employee is authorized to lift weight over 50 pounds without assistance. Specific vision abilities required by this job include close and color.

This role requires the individual to be able to understand, remember, apply and communicate complex information and problems, opposing points of view on complex issues and collaborate and explore alternative solutions; organize and prioritize thoughts, ideas, and own work schedule, and oversee work schedules of others; apply common sense, analyze and make decisions which have significant impact on the immediate work unit and monitor impact outside immediate work unit; express written and spoken word for internal and external communications and compose materials such as detailed reports, forms, letters, manuals, presentations, etc. and communicate information; compute, analyze, and interpret complex statistical data for reporting purposes; and use basic mathematical skills including ability to add, subtract, multiply, divide and to record, balance, and check results for accuracy.

Pocket Nurse is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics. Information is available here:

If you are made a conditional offer of employment, you will be required to undergo a drug test and background check (including criminal record check).