Legal Recruiting Talent Office Assistant

Legal Recruiting Talent Office Assistant needed at a top NY law firm.

Must possess superior written and verbal skills

Summary

Assist Legal Talent Office (LTO) with the full life cycle of legal recruitment and provide support to LTO personnel on various administrative matters as needed.

Essential Duties and Responsibilitie s include the following. Other duties may be assigned.

• Support LTO with all aspects of law student recruitment including creating candidate e-books and electronic OCI binders; meeting and greeting candidates; entering and tracking data in recruiting databases like Flo Recruit, 12Twenty, Symplicity, PeopleSoft, SharePoint, Event Management System, and Applicant Admin; scheduling callback interviews and second visits; creating offer letters; and assisting with offer candidate outreach and events.
• Support partner team heads in executing strategy for their school teams by organizing law school events, arranging firm sponsorship of student groups, and driving candidate follow-up and outreach efforts. Some travel to law school campuses may be required.
• Help coordinate all aspects of the Firm’s summer associate program including assisting with onboarding and orientation, coordinating and staffing events, assisting with the summer associate evaluation process, scheduling meetings and programs, creating name tags and invitations, coordinating event RSVPs, and other administrative duties as needed.
• Provide general administrative support to the LTO—including data entry in PeopleSoft and maintaining new hire files—and other duties as needed.
• Provide support for lateral, LLM, 3L, clerk recruitment, and the Visiting Lawyers Program as needed.
• Handle special projects as needed (e.g., candidate gifts, careers website, onboarding extranet, external surveys, profiles on our lawyers, etc.).
• Special projects or other duties may be assigned within other areas of the LTO, specifically in Talent Management, Learning & Development, and Associate Development.

Qualifications

Candidate must be highly organized, detail-oriented, energetic, and motivated. They must possess superior written and verbal skills and should be able to communicate effectively with all levels of personnel, including senior lawyers. Must be able to juggle multiple tasks with competing tight deadlines.

Education and/or Experience

B.A. required. Experience working at a law firm or similarly fast-paced professional services environment preferred.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Hours

Monday through Friday, 9:30am - 5:30pm (occasional weekend and evening work may be required)