Administrative Coordinator

Job Title Administrative Coordinator I – Agency Texas A&M University, Department Office of Registrar Job Location College Station, Texas Job Type Staff Job Description The Office of the Registrar is seeking an Administrative Coordinator I who will support the accurate and timely reporting of student enrollment and degree information to the National Student Clearinghouse and the National Student Loan Data System. The candidate must be dependable, detail‑oriented, and able to work in a deadline‑driven environment. Salary and Compensation Proposed Minimum Salary: $3,750.00 monthly Salary Range: $45,000 - $49,500 annually (based on qualifications) Cover Letter & Resume A cover letter and resume are strongly recommended. Other Requirements and Factors Work beyond normal office hours and/or weekends may be required. Must arrive to work on time and be punctual, dependable, and able to work independently. Participation in university commencement ceremonies and other events may be required. Essential Duties and Tasks Processes Enrollment and Degree Files Provide support for administrative operations to ensure accurate student records are reported within the appropriate timeframe to the National Student Clearinghouse (NSC) for verification of enrollment and degree. Respond to NSC error reports (received every 28 days or less) and discrepancy notices by updating the student record within the NSC database and Compass. Monitor reporting of current students and those who have ever received federal financial aid to the National Student Loan Data System (NSLDS) to ensure accurate and timely reporting in compliance with U.S. Department of Education regulations. Ensure corrections made with NSC are reflected accurately in the NSLDS database. Process manual updates to the NSLDS database when appropriate. Respond to Enrollment and Degree Verification requests. Responds to Enrollment and Degree Verification Requests Research and respond to enrollment and degree verification requests where information within the NSC database is not available or inaccurate. Enter or correct information within the NSC database. Respond to third‑party requestor emails when confirmation of NSC information is sought. Adhere to FERPA and consider other privacy issues when responding. Processes Professional Program Student Leave of Absences (LOAs) / Withdrawals (WDs) Process leave of absence/withdrawal requests for professional programs in Dentistry, Law, Medicine, Pharmacy, and Veterinary Medicine. Ensure all necessary information is included for complete and accurate update of the student record. Verify approval from individuals with proper authority. Communicate with professional program contacts to resolve discrepancies. Notify other constituents when records have been updated so related updates can be made in a timely manner. Monitor NSC and NSLDS to ensure accurate reporting of processed LOAs and WDs. Reviews, Updates, and Maintains Processes Stay abreast of proposed and new federal legislation related to enrollment reporting requirements. Assist in developing and updating processes in accordance with federal legislation and in cooperation with Texas A&M University Scholarships & Financial Aid Office. Assist with development and maintenance of written policies and procedures. Assist with development and testing of automated processes within the student information management system to facilitate accurate reporting. Ensure adherence to department policies and procedures. Interpret, research, and respond to inquiries about rules, regulations, policies, and procedures. Coordinate the retention and maintenance of office references and resource materials. General Duties Develop and maintain professional relationships with NSC and NSLDS representatives, individuals within the Scholarships & Financial Aid Office, contacts within TAMU professional programs, and all other internal and external parties concerned with enrollment reporting. Attend occasional travel for professional conferences and/or training relevant to enrollment reporting. Attend meetings as needed. Perform other duties as assigned. Qualifications Required Bachelor's degree or equivalent combination of education and experience. Two years of experience in office administration. Preferred Working knowledge of FERPA. Working knowledge of Compass and Perceptive Content. Familiarity with Department of Education enrollment reporting rules. Knowledge of NSC and NSLDS reporting systems. Familiarity with Texas A&M academic procedures and rules. Knowledge, Skills, and Abilities Knowledge of word processing, spreadsheet, database, and presentation applications. Knowledge of content management systems, student information systems, and standard software applications. Knowledge of standard office procedures and protocols. Research and information gathering skills. Interpersonal and communication skills. Planning, organizational, and time management skills. Attention to detail with a focus on accuracy. Ability to multitask and work cooperatively with others. Ability to work independently and in a collaborative team environment. Ability to understand, follow, and give verbal and written instructions. Ability to meet deadlines. Ability to comfortably interact with various staff at all organizational levels. Ability to understand the relationships between systems to help maintain accurate, aligned information. Ability to remain in a stationary position for extended periods while performing computer‑based tasks. Ability to move throughout office spaces to coordinate meetings, manage supplies, and support events. Ability to lift and carry materials or equipment up to 50 pounds for event setup. Ability to stand for prolonged periods during large‑scale events such as commencement ceremonies. Ability to travel between campus locations as needed for meetings and event coordination. Benefits Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long‑term disability insurance. Employee health and basic life premiums partially covered by Texas A&M. 12‑15 days of annual paid holidays. Up to eight hours of paid sick leave. At least eight hours of paid vacation each month. Automatic enrollment in the Teacher Retirement System of Texas. Free exercise programs and release time. Professional Development: Access to free LinkedIn Learning training, webinars, and financial support to attend conferences, workshops, and more. Educational release time and tuition assistance for completing a degree while an employee. Living Well program participation. Equal Opportunity/Veterans/Disability Employer All positions are security‑sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and other information required by the institution’s procedures. Contact If you need assistance in applying for this job, please contact View phone number on click.appcast.io. #J-18808-Ljbffr